Proactis for Property and Facilities Management

Timely procurement is essential to the smooth-running of shopping centres, office buildings, hotels, leisure venues and other facilities

Property and Facilities Managers face growing pressure to reduce costs and increase service in a highly-competitive, price-conscious marketplace.

Whether you're managing your own company's properties or those of your clients, owners expect you to apply your expertise to keep facilities in tip-top condition, maximise long-term value and reduce exposure to risk or financial shortfalls.

Managing what you spend is critical in terms of getting the best value possible for the goods and services you purchase – especially in times of escalating costs. It’s equally important to make purchasing efficient and transparent. Tenants and owners want their facilities to be consistently well run, but they are also driven by their bottom-line. So they expect clear, accurate and timely accounting for all expenses.

But the more sites you manage, the harder this can be.

Turn spend management into a competitive advantage

Bring together disparate systems and procedures across properties and tenants. Streamline business processes, enhance procurement, ensure compliance and drive down costs.

With Proactis, each facility you manage can share the same ultra-efficient, highly-automated systems to avoid waste, duplication, risk and paying too much for goods and services.

We're making it happen for leading property and facilities management firms:

Case studies

Our solutions don't just add technology for the sake of it,
they create savings, value and competitive advantage.

The UK property and asset management arm of a Fortune 500 commercial real estate firm…

…has turned spend management into a significant value-add of their
service that covers 850 properties managed by 460 employees in 12
offices. Deployed in just nine months, the solution has given them
greater control and visibility of spend, improved budget control,
dramatically streamlined invoice processing and industry-leading
accounting for all operating expenses.

A global commercial real estate firm managing more than 1,000 locations in 80 countries

…is deploying an ‘end-to-end’ spend management process
across the entire organisation using the Proactis platform.

An operator of logistics, distribution and light industrial warehouses across Europe…

…with approximately £4.9 billion turnover is consolidating its
multiple legacy systems into a single Proactis Purchase-to-Pay and
Accounts Payable Automation system to enable even greater growth.

A leading property consultancy and construction company offering facilities management services…

…deployed Proactis Purchase-to-Pay (P2P) for 250 users managing
spend across hundreds of client sites in 20 countries, including
the UK, numerous European countries, the United States, Canada,
Barbados and India. All multi-currency, multi-language and multi-tax
capabilities of Proactis are being put to use and the company is
now looking to deploy extended P2P and Source-to-Contract (S2C)
capabilities.