Spend Control for Housing providers

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Overcoming your challenges with smarter Spend Control
Keeping up with the pace of change in such a dynamic environment is causing immense pressure
The sector is undergoing significant transformation, demand is rising, property portfolios are more diverse and supply chain issues persist. Add to that evolving regulations, mergers and sustainability goals, and the pressure on housing providers to do more with less is greater than ever.

Solution:
To stay ahead, housing providers must modernise their approach to spend management. Proactis enables smarter sourcing, purchasing and payment processes. This allows organisations to operate more efficiently, respond to change proactively and allocate more resources to their core mission of providing homes and community services.
How can providers deal with growing operational complexity and diversified roles?
As housing providers take on broader responsibilities, from delivering social services to exploring commercial partnerships, they face more complex operations and increased regulatory scrutiny. The introduction of legislation (e.g. the 2023 Parliamentary Bill) now holds providers accountable for supplier performance, heightening risk.

Solution:
Proactis Supplier Relationship Management (SRM) and Contract Management solutions help providers manage a wide supplier base, monitor performance and identify risks early. This ensures compliance and reduces exposure, while streamlining contract oversight across the organisation.
The need to reduce out-of-contract spend and improve procurement control has never been greater
Many purchases are made by on-site teams without proper oversight, often using non-approved suppliers. This leads to maverick spend, increased risk and missed savings.

Proactis solves this through Guided Buying, a feature that directs staff to buy only from approved suppliers under pre-negotiated contracts. This keeps spend within budget, ensures compliance and improves procurement efficiency across all departments.

Read how you can get control over what your organisation buys
How to reduce the administrative burden of procurement and finance operations
Traditional, manual processes for handling thousands of transactions each month are time-consuming and error-prone. They drain resources and delay service delivery.

By implementing Proactis’ Procure-to-Pay (P2P) solution, housing providers can automate purchasing and invoice processing. This eliminates repetitive tasks, enables “right first time” invoices, and frees staff to focus on value-added activities like planning, tenant engagement and regeneration initiatives.

Download our step-by-step guide to invoice automation.
How can budget visibility and control be improved to make better financial decisions?
With rising costs and limited budgets, housing providers need clear oversight of how and where money is spent.

Proactis provides real-time visibility of spend against budget, empowering managers to plan, forecast and control costs more effectively. It also gives a complete view of transactional costs, helping leadership teams make better-informed, strategic decisions that align with organisational goals.

Mears Group increases AP efficiency by 500% with Proactis

“Before Proactis we were processing 20,000 invoices amongst a team of 8 every month. Today, we are processing 100,000 invoices. We have absorbed the additional growth without any additional resource, whilst improving accuracy and reporting.”

Read the full story

Mears Group increases AP efficiency by 500% with Proactis
Get a handle on how your organisation really buys goods and services

Procure-to-Pay (P2P) for
Housing: Get a handle on
how your organisation really
buys goods and services



A step-by-step guide to invoice automation - Housing providers

A step-by-step 
guide to 
invoice automation - 
Housing providers



Source-to-Pay trends shaping the Housing market

Source-to-Pay 
trends shaping 
the Housing 
market




Talk to one of our Procurement and 
Spend Control experts today
 


Discover smarter ways to control your spend

The Property and Facilities Management landscape is evolving rapidly. Rising costs, new regulations, and shifting tenant expectations mean companies must adapt or risk falling behind.

  • Demand continues to outstrip supply due to growing populations.
  • Property portfolios are becoming more complex and diverse.
  • Labour and material shortages impact timelines.
  • New regulations and policy shifts introduce added compliance requirements.
  • Ambitious sustainability and energy efficiency targets raise the bar for long-term planning.

Traditional models struggle to keep up with these challenges. Forward-thinking companies are leveraging new technologies and smarter procurement strategies to stay compatative.

Take a fresh look at how you manage spend

Projects rely a constant, accurate and reliable supply of goods and services – a problem that many organisations are encountering at the moment. But you can gain greater value for money by improving methods for sourcing, purchasing and paying for the wide range of services and products your organisations buys, from tools to heavy-duty building materials.

With Proactis, you can use new capabilities to run your operations more effectively and affordably. You can respond to market and regulatory changes in a way that drives greater efficiency and compliance within key back-office processes. In addition to cost control, you can provide insight to everyone about the contracts that your association has concluded, all while ensuring that you do not have to deal with unexpected surprises. You will always have one version of the truth, even across multiple locations and portfolios.

Find out more

Let our experts help you with your unique requirements

Our team has helped leading Housing providers streamline procurement, cut costs, and improve supplier compliance.

Get expert insights on:
  • Reducing uncontrolled spend across multiple properties.
  • Automating procurement for better efficiency.
  • Ensuring compliance with supplier contracts.
One of our experts will contact you within 48 hours with personalised insights tailored to your business needs.
Platform Housing Group Launches Microsoft Dynamics 365 & Proactis Source to Pay Solutions


Housing Executive magazine features Proactis

Platform Housing Group Launches Microsoft Dynamics 365 & Proactis Source to Pay Solutions in the next stage of Transformation Delivery.

Click here to read the article
 

Three barriers to success for diversifying housing providers

Housing providers play a critical role in providing affordable homes to thousands around the UK. But, in recent years, there has been heightened pressure on providers to grow their income from non-traditional sources, resulting in an increasingly diverse set of operations.
 
Download our free guide to learn the three barriers to success for diversifying housing providers, and how to overcome them.
Download now
Three barriers to success for diversifying housing providers