Spend Management Tools for Property Management

We provide solutions to over 40 leading Property & Facilities Management companies

MRI and Proactis have strategically partnered to help companies, in a variety of ways, deal with spend control for many years. Together, our technologies streamline Source-to-Pay processes, to realise tangible savings and efficiency gains while increasing compliance and reducing risk. Several joint MRI and Proactis customers enjoy the benefits of the end-to-end solution for property and facilities management.

Find out more

Overcoming your challenges with smarter Spend Control

Clients are increasingly expecting more from their spaces, including amenities, flexibility in lease terms, and enhanced services - and competition has never been greater

Solution:
Improve your competitive advantage by automating complex tasks and reducing toil, so you can free up time from key personnel to instead focus on adding value to your business and clients. Property Managers can focus on managing property.

Learn how British Land has transformed its finance processes

To stay ahead in challenging market conditions, the need to differentiate by providing superior client service, technological innovation, and flexible solutions is ever increasing

Solution:
Use new capabilities to run your operations more effectively and affordably. Respond to market and regulatory changes in a way that drives greater efficiency and compliance within key back-office processes. In addition to cost control, you can provide insight to everyone about the contracts that your association has concluded, all while ensuring that you do not have to deal with unexpected surprises.

You will always have one version of the truth, even across multiple locations and portfolios.

Many purchases are initiated by on-site personnel, often resulting in increased risk of out-of-contract spend and use of unapproved suppliers, often across disparate systems

Solution:
Gain control of addressable spend via Guided Buying processes to ensure that all staff get what they need, when they need it, from your approved and preferred suppliers – on previously negotiated contracts. Organise and provide visibility of relevant agreements at all times, and link frameworks to contracts (per property/ portfolio), while ensuring that POs are raised within budget.

Regardless of the size of your business, managing supplier engagements, sourcing activities and transactional processes are resource intensive, spanning thousands of decision points and actions

Solution:
Increase value realisation by improving Source-to-Pay processes for the wide range of services and products your organisations buys or manages. Seamlessly manage supply-chain risk and deliver towards contractual obligations by ensuring ample governance and proof of compliance while streamlining daily operations.

Serving the needs of business stakeholders, suppliers, clients and regulatory bodies, presents a risk of exponential growth of headcount – impacting both margin and the bottom line

Solution:
Improve and automate sourcing, purchasing, and payment methods to drive efficiency and cost savings across your organisation.

Increasingly ambitious tenants, asset owners and regulatory bodies are applying the pressures of energy efficiency and sustainability, which transfer over to you

Solution:
Free up staff to concentrate on such requirements as a strong P2P process, underpinned by well-integrated technology, ensures that the processing of thousands of time-consuming and labour-intensive operations is automated.

CBRE increases value with Proactis spend management

“It’s no small feat to manage procurement processes across over 5,000 different properties. Proactis gives us the perfect platform to ensure that we are at the forefront of delivering both value from procurement and control of expenditure management.”

Read the full story

Benefits of automation in the Source-to-Pay cycle

Procure-to-Pay (P2P) for
Property & Facilities Management:
Get a handle on how
your organisation really buys
goods and services

Discover how

Tackle the issues that a
multi-location, multi-business
unit organisation is
likely to encounter with
spend management...

Take a look

7 considerations
for better
spend control
in property
management

Jones Lang LaSalle implements Proactis, end-to-end from sourcing through to payment

Hear from the Service Development Director, Property & Asset Management at JLL on how implementing the Proactis spend management platform, end-to-end from sourcing through to payment, has enabled them to achieve efficiencies in their working practices and provide a better service to their customers and suppliers.

Watch now

Talk to one of our Procurement and
Spend Control experts today

Discover smarter ways to control your property spend

The Property and Facilities Management landscape is evolving rapidly. Rising costs, new regulations, and shifting tenant expectations mean companies must adapt or risk falling behind.

Market pressures - Economic shifts, inflation and supply chain disruptions are driving higher procurement costs.
Regulatory & sustainability demands - Stricter compliance, energy efficiency, and sustainable upgrades require significant investment.
Changing tenant expectations - Clients now expect flexible lease terms, smart technology, and premium services like EV charging.
Procurement & spend risks - On-site personnel often make ad-hoc purchases, leading to out-of-contract spend and inefficiencies.

Traditional models struggle to keep up with these challenges. Forward-thinking companies are leveraging new technologies and smarter procurement strategies to stay compatative.

Speak to an Expert

Take a fresh look at how you manage spend

Construction and renovation projects rely a constant, accurate and reliable supply of goods and services – a problem that many organisations are encountering at the moment. But you can gain greater value for money by improving methods for sourcing (including Service Partner Agreements), purchasing and paying for the wide range of services and products your organisations buys, from tools to heavy-duty building materials.

With Proactis, you can use new capabilities to run your operations more effectively and affordably. You can respond to market and regulatory changes in a way that drives greater efficiency and compliance within key back-office processes. In addition to cost control, you can provide insight to everyone about the contracts that your association has concluded, all while ensuring that you do not have to deal with unexpected surprises. You will always have one version of the truth, even across multiple locations and portfolios.

Find out more

Let our experts help you with your unique requirements

Our team has helped leading Property & Facilities Management firms streamline procurement, cut costs, and improve supplier compliance.

Get expert insights on:

Reducing uncontrolled spend across multiple properties.
Automating procurement for better efficiency.
Ensuring compliance with supplier contracts.

One of our experts will contact you within 48 hours with personalised insights tailored to your business needs.

Spend Control for Property and Facilities Management