Freeing up more resources for vital frontline activities has never been more important

When it comes to procurement spending and the cost of business transactions, many charities, research foundations and other non-profit organisations are missing out on savings and a wealth of benefits. And this really matters as you try to direct the greatest share of your income into your core activities by reducing the costs of how your organisation operates.

The devolved, disparate nature of the sector brings its own challenges. Many organisations still rely on time-consuming and error-prone manual systems for procurement and oversight. It's often impossible for executives to get an organisation-wide picture of spending, prices, contracts and suppliers. Devolved purchasing of goods and services outside of agreed supplier contracts can lead to greater costs and risks.

National Trust achieves £30 million savings as part of its procurement strategy transformation

"It’s always been a strong partnership between Proactis and National Trust. When implementing such a powerful solution, one of our biggest fears was just being completely overrun. But Proactis took some of that heavy lifting away from us. With the excellent levels of training available and the constant access to advice and support, it really is a marriage of professionalism."

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Reduce the cost of how your organisation operates

Reduce costs of purchased goods and services without degrading the services you provide. Every penny you save can be spent on frontline services.

Deliver monetary savings, improved operations efficiency, and greater governance and risk mitigation. Effective procurement and spend management can be ingrained and enabled within your organisation’s daily operations with initiatives such as a control framework for the P2P (Procure-to-Pay) process, a content-rich marketplace, strategic sourcing events, better management of supplier contracts and relationships, and more.

Proactis solutions provide the insights and functionality to display the tangible outcomes and benefits that an organisation's work produces. These details can then be used to help in the pursuit of attracting much-needed funding and support.

Contract Management Problem Solver:

Contract Management is an important function that touches every part of a business, from suppliers, employees and sales, to finance and procurement departments. Therefore, the need to have a clear and structured process is more important than ever. We have been able to help our customers successfully automate and transform the process of storing contracts, utilising contract terms on orders, making payments against contracts, monitoring supplier compliance and recognising when to renew or re-negotiate contracts.

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Proactis software not only makes the whole process of spend control more efficient, it also has clear environmental, social and governance benefits too.

Via our Supplier Relationship Management solution, for example, you can easily communicate, in a consistent and auditable way, your ESG communications - such as Environmental Guidance policy for acceptance - to your entire supply chain. The system enables your supply chain to self-certify compliance against your ESG policies, and suppliers can also upload any documentation they may have in terms of ESG credentials. Our solutions also cut out paperwork and wasted effort as it enables you to receive invoices 100% digitally from your suppliers.

UK Procurement Act 2023

Proactis has supported the practice of strategic procurement for over 25 years, and our solutions have enabled customer processes to efficiently comply with Public Sector requirements throughout this time, and continues to do so. As the first choice for contracting authorities in the UK, Proactis encompasses many features and functions that are already in line with the requirements of The Procurement Act 2023.

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We’ve teamed with leading Not-for-Profit organisations to make it happen:

Let our experts help you with your unique requirements.

Spend Control for Not-for-Profit organisations