Source-to-Pay

Welcome to the Proactis Source-to-Pay Content Hub, your one-stop resource centre for all things Source-to-Pay
 

What is Source-to-Pay (S2P)?

Source-to-Pay (S2P) connects strategic sourcing and procurement with financial operations1. It is an end-to-end process that connects spend control from start to finish, including supplier sourcing, SRM, contract management, purchasing and payment of invoices. S2P integrates these interconnected activities into one streamlined process, helping to ensure that every stage is efficiently managed and delivers results2: Spend control, minimised supply-chain risk, improved compliance, reduced costs of goods and services - all through process digitisation and automation.
 

Source-to-Pay for Finance

  • Improve budget and cash management.
  • Reduce the cost of the AP function.
  • Faster invoice processing and payment.
  • Automated real-time visibility of invoices to support accurate reporting and audit trail.
  • Further support suppliers, or establish a new source of revenue through early payment.
  • Eliminate fragmented spend.

Source-to-Pay for Procurement

  • Increase spend under management.
  • Get a handle on your organisation’s existing supplier contracts and ensure contract compliance.
    Increase savings from on-contract purchases.
  • Improve how suppliers are selected, how contracts are managed, and how the right information is made available to the organisation.
  • Full insight into the status of order requisitions and invoices.
  • Identify more opportunities for savings.

Source-to-Pay for your 
Entire Organisation

  • Increase organisation-wide productivity.
  • Cost reduction through process efficiency.
  • Reduce risk to your organisation.
  • Ensure commitment compliance.
  • Powerful reporting for insights into your performance and smarter buying decisions.

Platform Housing Group announce launch of new S2P finance solutions

Platform Housing Group Launches Microsoft Dynamics 365 & Proactis Solutions in the next stage of Transformation Delivery.

Read the full article
Platform Housing Group Launches Microsoft Dynamics 365 & Proactis Source to Pay Solutions in the next stage of Transformation Delivery. 

Bright Horizons enjoys total visibility of end-to-end procurement and spend with Proactis

“Overall, Proactis has given us total visibility of end-to-end procurement and spend across our business. This in turn has helped us remove the need to produce vast amounts of purchase orders which add no value to the business.”

Read the full story

Childcare provider, Bright Horizons, enjoys total visibility of end-to-end procurement and spend with Proactis

Proactis solutions are trusted by thousands of organisations.

Transform your business processes: Learn about surprising S2P and spend management  opportunities that are easily overlooked

In today’s fast-moving business world, organisations are in a constant state of change, responding to new challenges and opportunities. But sometimes change goes beyond tinkering and adapting.

It’s about re-engineering how you operate at a fundamental level. For almost every organisation there comes a time to rethink and transform some or all of its most important business processes3.

Your transformation may be planned to the Nth degree. But wouldn’t it be a shame if your team targeted hard-to-reach goals – and yet missed the obvious gains close at hand?
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Learn about surprising S2P and spend management opportunities that are easily overlooked...

Proactis Rego, our end-to-end modular platform, enables customers to control spend and manage supply-chain risk; improve compliance and governance of their purchasing activities; reduce the cost of goods and services; and deliver efficiencies, all through process digitisation and automation.

Learn more about Proactis Rego

 

 

On-Demand Source-to-Pay Webinar

His Majesty’s Government of Gibraltar’s journey to digital transformation of its Source-to-Pay processes. Learn more about HMGoG's digital transformation of its S2P.

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On-Demand Source-to-Pay Webinar
Glossary
Spend Control
The aim of all organisations, to control what is being purchased and to optimise spend and supply chains so they can reach their full potential. Spend control helps to save money and create efficiencies while increasing compliance and reducing risk.

Source-to-Pay (S2P)
A complete end-to-end outsourcing solution, usually made up of component parts - Source-to-Contract (S2C) or Procure-to-Pay (P2P).

Source-to-Contract (S2C)
Part of the end-to-end spend management process that supports the Procurement team in the activities they perform to make qualified suppliers and negotiated best-value agreements available to the organisation for use when they need to buy something.

Procure-to-Pay (P2P)
Also known as Purchase-to-Pay, this is the part of an end-to-end procurement system that enables and manages the routine purchasing of goods and services by an organisation’s staff.

Spend Visibility
The ability for managers to easily access past in process, and potential (request submitted but not yet approved) spend within their realm of responsibility.

Spend Under Management
The portion of spend that is influenced by the Procurement team and their processes.


Procurement / eProcurement
eProcurement and all of its various component terms such as eSourcing, eAuctions, eInvoices, ePayables, etc. are all terms that simply imply the use of information technology and internet-based communications to support the Spend Control process – including all procurement and financial control aspects of that process.

Supply Chain
In its simplest form, a supply chain is the activities required to deliver goods or services to the consumer. When thinking about a service, services will come together to offer an overall customer service, as opposed to a finished product.

Supply Chain Management
Supply chain management is the process of managing the flow of goods and services to and from a business, including every step involved in turning raw components into final services/products and getting them to the customer.

Purchasing
The acquisition of goods and services on behalf of a buying entity.

eInvoice
Broadly speaking, an electronic invoice is any invoice sent by a supplier to the buyer in electronic form rather than as a paper invoice.


Sourcing
Sourcing refers to the process of identifying, evaluating and selecting suppliers or vendors to acquire goods, services, or resources needed by an organisation. The primary goal of sourcing is to obtain the best value for money while considering

Supplier Relationship Management
SRM is building and maintaining a strong supplier base by structuring and streamlining the entire supplier lifecycle – from initial identification to adoption, approval, transaction and analysis.

Contract Management
Contract management in procurement is the process of managing agreements with suppliers to achieve the best possible financial and operational performance. The goal is to ensure compliance, mitigate risks, and optimise supplier relationships.

Marketplace
Sometimes referred to as an eMarketplace, a procurement marketplace is a platform that connects staff with approved suppliers and contract when they are purchasing products and services.

Accounts Payable Automation
An efficient and effective Accounts Payable function supports an organisation’s cashflow and helps build healthy supplier relationships. The process of capturing all incoming invoices and efficiently transform them into optimised eInvoices, and enabling efficient invoice matching/approval in their finance system.


1 Procure-to-pay Wikipedia Retrieved 2025-01-24.
2 Help organizations manage and optimize the source to pay business processes Microsoft Learn Retrieved 2025-01-24.
3 Procure-to-pay. Top S2P Platforms Retrieved 2025-01-24.