Derbyshire Support and Facilities Services reduce manual invoice entry by 96% with Proactis Invoice Capture

The successful deployment follows a rapid and smooth implementation, from start to finish the project was completed within a seven-week project window. Since launch and following an initial six-month review, DSFS has processed over 30,000 documents through the Invoice Capture solution, where a combination of the very latest capture technologies, including Artificial Intelligence has enabled a rapid, substantial reduction in manual processing.

Optimising capture while reinforcing a ‘No PO, No Pay’ best practice with automation

Alongside the reduction in manual keying of invoice values, another key element of the implementation has been the introduction of the Query Desk functionality within Invoice Capture, providing the capability to electronically underpin the organisations ‘No PO, No Pay’ policy. By routing invoice exceptions, such as those arriving without a valid Purchase Order number electronically back to the supplier, DSFS can now enforce financial controls consistently, reduce delays, and ensure suppliers are paid on time

Proactis Invoice Capture has enabled the DSFS finance team to reduce the amount of manual involvement, ensuring greater Accounts Payable efficiency:

“The implementation of Proactis Invoice Capture has exceeded our expectations and the solution seamlessly integrates with our Unit4 ERP solution. Achieving such low manual keying rates so quickly has enabled us to rapidly realise the value of the solution. The Query Desk functionality provides us with an electronic ability to notify suppliers of non-compliant invoices, ensuring we maintain strict financial controls whilst processing invoices efficiently. The project was managed smoothly, and we are already seeing tangible, measurable benefits.”

– Daniel Owen, Head of Financial Systems, Derbyshire Support and Facilities Services

This success further highlights the value of the long standing partnership between Proactis and Unit4, and how the partnership influences all aspects of solutions to customers, enabling Derbyshire Support and Facilities Services to leverage the existing Unit4 investment further and deliver operational excellence, while at the same time providing further opportunities with the Proactis modular Source-to-Pay platform to evolve into other areas.

“Derbyshire’s results are a great example of what working in a true partnership looks like. Their rapid go-live and substantial reduction in manual effort reflect both their commitment to continuous improvement and the strength of capabilities within Proactis Invoice Capture. We’re proud to support their journey and look forward to unlocking further value as they continue to evolve their Source-to-Pay processes”

– Andrew Reardon, Chief Executive Officer, Proactis

Read some of the coverage here: Healthcare Newsdesk SME Business News