Procure-to-Pay

Take your purchasing to the next level
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With Proactis Procure-to-Pay software you can control the whole buying process - from order request and approval, to order creation and receipt - across all products and services, in one system. You can guarantee that your employees order within the defined procedures, policies and budgets. 

Procure-to-Pay is intrinsically linked to your operational procurement processes, from order requisitioning to the processing of the invoice. The solution takes the ‘online shopping experience’ for users to the next level, with features such as intelligent search functions helping the user to find the products and services more easily, across catalogs. The software assigns the correct steps in the buying process (guided buying), so that even occasional users can navigate the process themselves, while the order requisition process ensures that orders are placed with contracted (preferred) suppliers and as per the correct conditions (compliance).

With Proactis Procure-to-Pay software you can achieve:

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Full control of your complete operational procurement process.


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Accelerated procurement process and prevention of unauthorised purchases.


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Reduced risk of supplier non-conformance and non-compliance.


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Everyone in your organization can place orders, through a user-friendly set-up, from approved supplier catalogs or websites.

Automatically allocate costs

Proactis will arrange the cost allocation for budgets and invoice processing automatically, from the moment the purchase request is created. You can then allocate cost centers to an individual user (for example, the person placing the order, assistant or budget owner) or to a department. 

Cost accounts can be allocated to individual products and/or categories within a procurement catalog, so when the person placing orders selects a product or catalog, the cost category will be entered automatically.
Procurement - Automatically allocate costs

Approve requests, quickly and accurately

Many organizations overspend millions on procurement management, but with Proactis you have complete control of ordering authorization, stock and budgets to ensure that your employees are ordering within the defined procedures - removing unauthorized agreements.

You can define the approval structure in the software based on product type, cost center and order amount and a flexible workflow ensures that orders are always approved in accordance with the internal procurement rules. The software ensures that all users have insight into the status of their order request.
Procurement - Approve requests, quickly and accurately

Create and book orders, simply

Once the order request has been approved it is converted automatically into an order. The flexibility of the procurement software means that one request can be split into multiple orders, depending on the number of suppliers in the request. 

Each order is given a unique order number that matches the order request and can be linked to your financial system. All orders will be entered automatically at the correct cost account and center.
Procurement - Create and book orders, simply

Realtime budget control

Proactis provides extensive budget management and monitoring functionality and seamlessly links with our complete Procure-to-Pay platform for contract management, ordering, hiring of external staff, and invoicing. 

Budgets can be monitored from both the order process and the invoicing process, providing you with real-time control. Budgets no longer need to be manually adjusted each time changes are made.

More about Budget Management
Budget management - Realtime budget control

Streamline your hiring processes

With Proactis you can easily compose and register hiring contracts for your temporary worker without repeatedly having to enter existing data into the system. Workers can complete their timesheets electronically and, once approved, it is ready for processing.

The software will support whichever standard the employment agency uses for sending electronic messages, so timesheets do not need rekeying by the provider. Timesheets are approved by both you and the agency, reducing the chances of incorrect invoices entering the system. The solution also enables ‘’reversed billing’’, enabling to send invoice proposals to suppliers based on approved timesheets.

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Streamline your hiring processes
Our experts will guide you through our solution and answer all of your questions.