Spend Control for Care providers

We provide solutions to leading international Care institutions:

Overcoming your challenges with smarter Spend Control

Rising pressures, shrinking margins

Care organisations are facing mounting financial and operational pressures: increasing regulation, rising inflation, ageing systems and growing demand. These challenges stretch already thin margins and pull valuable resources away from front-line care. Procurement and Finance must not only cut costs, but also ensure that systems are reliable, responsive and “always-on” - so that care never stops.

Modernise procurement without disruption
Proactis empowers Care providers to streamline procurement and finance operations without interrupting service delivery. With a scalable platform designed to reduce risk, enhance system reliability and enable full compliance, your teams can focus more time on patient outcomes, not paperwork. Our modular approach means you can start where it matters most and scale at your pace.

Read how childcare provider, Bright Horizons, enjoys total visibility of end-to-end procurement and spend with Proactis

Risk from unvetted or underperforming suppliers

Care organisations rely heavily on consistent, timely and high-quality supplies, from critical medical equipment to everyday consumables. But without proper qualification and risk monitoring processes, organisations risk working with suppliers who may underperform, be non-compliant with care sector standards, or even pose financial or reputational risks. Late deliveries, quality failures or supplier insolvency can directly impact front-line care delivery.

Strengthen supplier assurance
Proactis enables Care providers to proactively manage supplier risk through robust qualification, onboarding and ongoing performance monitoring. You can easily verify credentials, track compliance status and flag potential risks before they affect operations. With Proactis, Procurement and Finance teams gain full visibility into supplier history and performance, ensuring only reliable, vetted suppliers are used.

The result is reduced operational risk, stronger contract compliance and uninterrupted service delivery - so care professionals can stay focused on patients, not paperwork.

Do you really have the right level of visibility to minimise risk? See how you can!

Disparate systems and manual processes drive inefficiencies and cost leakage

Legacy systems and siloed procurement practices leave many Care organisations with limited visibility of their spend. This often leads to off-contract purchases, unqualified suppliers and inefficient processes that waste valuable time and money - especially when frontline staff struggle to find what they need through official channels.

Guided buying for the whole organisation
Proactis makes purchasing intuitive and accessible through a consumer-style Guided Buying experience. Whether it’s your finance team, procurement function or care staff, everyone can find and buy from approved suppliers with ease, reducing maverick spend and ensuring compliance. The result? Lower costs, less risk and more time for staff to focus on care.

Balancing compliance with agility

Compliance can’t slow you down – but neither can getting it wrong.

In care environments, supply continuity is critical. Delays, invoice errors or working with non-compliant suppliers can directly affect care delivery. Yet Finance and Procurement teams are often slowed down by complex manual processes, scattered supplier data and inefficient approvals.

Automate and optimise, one step at a time
With Proactis, Care organisations can automate Procure-to-Pay processes, improve invoice accuracy and reduce manual effort, without losing control. From PO creation to payment, our solutions simplify compliance and supplier collaboration. Built to be modular and scalable, Proactis supports your journey at the pace your team and budget allow.

Learn how VidaCura's procurement processes are more efficient than ever thanks to P2P

Four Seasons Health Care reduces the cost of invoice processing by 41%

“Our overall aim was to centralise the Accounts Payable process while incorporating best practices. Proactis had proven experience in both of these areas, coming forward with proven customer metrics of what could be achieved. The improvements have helped us to increase AP efficiency by 65% and we have reduced AP costs by 41%.”

Read the full story

Free up resources to focus on what matters most: delivering exceptional care

Care organisations are under relentless pressure, from rising costs and inflation to tightening regulations and increased competition. At the same time, many still rely on fragmented, outdated systems that make it difficult to operate efficiently and maintain visibility.

Procurement and Finance teams are expected to do more than manage costs, they must also ensure operational continuity and create measurable value across the organisation. That means your systems need to be reliable, always-on and able to support consistent supply – without placing additional burden on your teams.

With the right digital tools in place, you can free up valuable resources and ensure your staff are empowered to focus on what matters most: delivering the highest standard of care.

Get a handle on
how your Care
organisation
really buys goods
and services

Discover how

The power of a
modular approach
to streamline
operations
within Care

Take a look

Spend
management for
multi-location,
multi-unit
Care organisations

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Achieve the next level of purchasing and supply chain performance

Care organisations operate in a high-pressure environment where cost control, compliance and service continuity are non-negotiable. To ensure your spend control efforts continue to deliver sustainable value, it's vital to re-evaluate your structures, processes, and capabilities across the entire organisation.

Proactis empowers Care providers to transform procurement and finance operations, without disrupting care delivery.

From strategic sourcing and supplier performance management to contract visibility and guided buying, our platform helps you control every category of spend while making it easy for employees, from senior leaders to frontline workers, to buy what they need through a familiar, consumer-style experience.

Proactis enables you to:

Cut costs and reduce out-of-contract spend.
Improve compliance and invoice efficiency.
Automate key processes from purchase order to payment.
Minimise supplier risk and reduce admin burden.
Start small and scale at your pace with modular solutions.

Whether you're beginning with Sourcing, Procure-to-Pay, or AP Automation, Proactis helps unlock new levels of efficiency and value, ensuring your organisation is “easy to do business with” while freeing up staff to focus on what truly matters: delivering outstanding care.

Talk to one of our Procurement and
Spend Control experts today

Care organisation Careyn supports its ‘Closer by Care’ policy with the Proactis purchasing platform

“With the new working method, supported by the Proactis platform, procurement is making a significant contribution to the broader objectives that we have as an organisation.”

Read the full story

Ensure supplier reliability to protect care delivery

In the Care sector, the performance and reliability of your suppliers can directly impact patient wellbeing and service continuity. Without proper qualification processes and ongoing risk monitoring, there’s a real danger of late deliveries, non-compliance or supplier failure - each of which can disrupt operations and increase exposure.

Proactis helps you take control with a structured, auditable approach. From initial onboarding and qualification to continuous performance tracking, you gain full visibility of your supply base, so you can be confident you're working only with trusted, compliant and dependable partners.

With all supplier data in one place, your teams can quickly verify credentials, assess risk and take action when needed, reducing the risk of disruption, improving contract compliance and enabling better care outcomes.

Childcare provider, Bright Horizons, enjoys total visibility of end-to-end procurement and spend

“The beauty of the Bright Horizons and Proactis partnership is that the system gives us the ability to automate invoice processing, while placing orders in different and more efficient ways. This not only adds value but enables us to see all invoices that come through, even those with no associated purchase order.”

Read the full story

Streamline spend and protect care delivery

Proactis helps Care organisations cut costs, improve invoice efficiency and automate manual tasks - freeing up valuable time and resources.

Our solutions make your organisation easier to do business with, reduce supplier risk and ensure compliant, uninterrupted service delivery.