X
Search for:
English UK
English US
Deutsch
Francais
Nederlands
Proactis
Products
Sourcing
Marketplace
Supplier Relationship Management
Procure-to-Pay
Contract Management
Accounts Payable Automation
Sectors
Housing
Financial Services
Professional Services
Public Services
Property & Facilities Management
Education
Care Providers
Not-for-Profit
Transport & Logistics
Solutions
Spend Management Solutions
Roles
Business Needs
Integration
AI
Reporting and Spend Intelligence
Expert Services
ESG
UK Procurement Act
Resources
Case Studies
Collateral
Expert Articles
Events
Proactis Training Academy
Videos
Tools
Partners
Proactis Partner Network
Proactis Partners Overview
Become a Partner
About
About Us
News / Media Centre
Careers
Analyst Recognition
ESG and Our Values
Leadership
Certifications and Accreditations
Customer Value Realisation
Support and login
UK Contractual Terms and Conditions
Contact
Are you visiting us from the
USA
? To get the most relevant information, you may want to visit our
www.proactis.com/us/
site or choose another country from the global selector above
Mears Group increases AP efficiency by 500% with Proactis
Home
Resources
Case Studies
Mears Group
Profile
Sector:
Housing
No. of invoices:
100,000+ per month
No. of employees:
16,000+
Customer since:
2005
Objectives
Establish a process and system to accommodate rapid growth and the resulting increase in invoices.
Implement a platform that allowed for both paper and electronic invoices to be processed through a single solution with common error handling.
How Proactis helped
Purchase invoices, including PDF and XML, now scanned and imported with information being automatically extracted.
Advised on, and helped implement, best practices across the organisation to improve cost controls, spend visibility and compliance.
Seamless integration with in-house purchasing and finance systems.
Benefits
Increased AP efficiency by 500% by dramatically increasing the number of invoices processed, with the same sized team.
Increased control, visibility and compliance across the Group.
Addressed the Group's immediate needs around paper invoices with a scalable invoice automation platform, whilst supporting a program for electronic invoice adoption.
Before Proactis we were processing 20,000 invoices amongst a team of 8 every month. Today, we are processing 100,000 invoices. We have absorbed the additional growth without any additional resource, while improving accuracy and reporting.
Group Financial Controller, Mears Group
Profile
Mears Group is responsible for maintaining, repairing and upgrading the homes of hundreds of thousands of people in partnership with social housing clients, and employs over 16,000 people.
The rapid growth of the Mears Group resulted in the organisation outgrowing existing systems and processes. The manual, paper-based processes were resource intensive and if the situation continued, Mears would be faced with employing a significant number of new Accounts Payable (AP) clerks to cope with the rapid growth.
Objectives
Mears had a strong business strategy of growth, both organically and through acquisitions. A process and system to accommodate such growth and the resulting increase in invoices was pivotal. Increased invoice visibility and efficiency across the Group was also key.
The organisation identified Proactis as the perfect solution to replace its resource-intensive, error-prone, paper-based processes, and one that would integrate seamlessly with its in-house procurement and SunSystem finance system.
How Proactis helped
Following in-depth evaluation of the Group’s requirements, Proactis implemented a solution in two phases to PRINCE2 Project Management methodology, while introducing many new best-practice techniques to ensure complete automation of invoice processing.
The solution, a scanning and data capture system, ensured that incoming purchase invoices could be scanned instantly, with information being automatically extracted with little manual keying required. Proactis also supports electronic invoices in XML and PDF format, with seamless integration with the Group’s procurement and finance systems.
Benefits
Mears has grown its business without growing its invoice processing resource. The organisation can now cope with the extra workload without adding people to the team. Before Proactis, 20,000 invoices were being processed every month by a team of eight. This number is now 100,000 per month, with the same headcount, generating 500% efficiency savings.
The Proactis solution has complemented the process and technology initiatives while improving accuracy and reporting. The increased level of control and transparency of invoice processing throughout the organisation using best-practice controls also delivers compliance that was not previously possible.
Let our experts help you with your unique requirements.