Accounts Payable (AP) Automation software

Future-proof Accounts Payable (AP), paper-free
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With our industry leading Accounts Payable automation software, you can capture all of your invoices and convert non electronic data (paper and PDFs) into eInvoices, validate their accuracy by checking for a PO, duplicates and a valid supplier, and then transfer them into your finance system for matching and payment approval.

Our fully automated Accounts Payable software offers efficient invoice management which enables complete audit visibility, stronger compliance, fast query resolution (with a dedicated query resolution team) and the opportunity to support suppliers with early payment without adversely affecting your cashflow. Additionally, it helps enhance supplier engagement and reduce invoice fraud by eliminating invoice tampering, validating suppliers and confirming goods receipt.

Choose to run the process yourself using our accounts payable automation solution, or take advantage of our fully managed capture service where all invoices are 100% electronic, cleansed and available for matching/approval or pre-matching query resolution within 48 hours.

A step-by-step approach to invoice automation

How do you go about getting from where you are today to effective invoice processing automation?

Proactis has identified 8 key steps to effective invoice automation:
  • Analyse current processes
  • Centralise invoice management
  • Standardise policies and procedures
  • Automate
  • Enable supplier self-service
  • Proactively request early payment discounts
  • Leverage information for better sourcing
  • Incrementally automate invoice capture
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Step-by-step approach to invoice automation
With Proactis’ AP Automation software you can achieve:
rechnungsverwaltung lösungen
100% capture of all invoices from day one.


rechnungsbearbeitung
Reduced errors and faster invoice matching and approval.


Automatisiertes rechnungsverwaltung
Better, automated cashflow.


Vollständig transparente Rechnungsbearbeitung
Better data for spend analysis.

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100% invoice capture from day 1

Our leading AP Automaton software lets you turn paper / PDF invoices into ready-to-process electronic records using advanced OCR scanning technology. 

Further increase efficiencies by accepting eInvoices from source, including XML, direct entry via a portal, and ‘PO Flip’ invoice submission.

Integrate with your finance/ERP system

Feed all eInvoices into your chosen finance system for matching and approval.

Our solutions are system agnostic and are able to integrate with all ERP software and financial systems, including Unit4 (Coda/Agresso), SAP, Oracle, Infor, MRI, Netsuite, Microsoft Dynamics, Deltek, Epicor, JD Edwards, Peoplesoft, QuickBooks, Workday.

More about ERP Integration

 

AP Automation - Integrate with your finance/ERP system

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Supplier self-service

With Proactis software, quickly onboard new suppliers, allow them to edit their information and add missing PO numbers as part of a ‘No-PO, No-Pay’ policy.

Outsourcing your invoice processing

If you do not have sufficient capacity or appropriately trained staff, Proactis can take care of your invoice processing for you.

This service is specifically designed for businesses looking for efficient accounts payable. Invoice Capture transforms paper and PDF invoices into ready-to-process electronic receipts.

More about Proactis Invoice Capture

Outsourcing your invoice processing

Process invoices more efficiently and minimise the risk of errors

Your organisation can now reap the many benefits of eInvoicing while automating the administrative, resource-intensive tasks often associated with the process. 

Our solution enables you to receive invoices 100% digitally from your suppliers - your invoices are paid faster resulting in significant savings.

More about eInvoice Portal

AP Automation - Process invoices more efficiently
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Our experts will guide you through our Accounts Payable Automation software and answer all of your questions:
Accounts Payable (AP) Automation FAQs
How does AP Automation help with eInvoicing?
You can transform paper and PDF invoices into ready-to-process electronic invoices. A scanned image of the document is created, all necessary information extracted, electronic record and electronic image of the invoice created. Manual invoice coding is eliminated, exception handling is reduced and the resulting electronic invoice record can be automatically matched and approved.

Paper invoices are eliminated from your invoicing process, regardless of the type and size of your suppliers. It doesn't matter if they are high or low volume suppliers - there is a suitable method of invoicing for everyone. AP software can capture not only paper invoices, but also common e-invoice formats such as XML or UBL 2.0 and transfer them to your target system in the desired format.
What is AP automation?
Accounts Payable Automation, or AP automation, is the handling of accounts payable processes digitally using technology, rather than manually. A highly automated, lower cost process greatly streamlines processing of all invoices from receipt to payment, providing real-time visibility of what's happening in your finance operation, unlocking the key information you need for enhanced financial decision making.

Download: Accounts Payable – How to cut costs and improve invoice processing efficiency
What are the challenges that Accounts Payable (AP) Automation can solve?
  • Unstructured invoices – dealing with all types of invoices (which have no common format) across the supply chain is a challenge with many issues.
  • Paper and PDF invoices lead to extensive manual keying and associated keying errors, as well as misplaced paper documents.
  • These manually intensive, error-prone tasks lead to non-conforming invoices, excess costs, inaccurate payments and the risk of fraud.
  • Lack of efficiency eliminates the ability to take advantage of early payment revenues.
  • The opportunity for broader finance transformation is difficult until accounts payable processes are improved and automated.
Read how Bauer Media reduced Accounts Payable costs, while improving supplier experience
 
Why should I implement AP Automation?
Accounts Payable software offers efficient invoice management which enables invoices to be captured and processed into eInvoices, by validating their accuracy by checking for a PO, duplicates and a valid supplier, and then transferring them into your finance system for matching and payment approval.
  • 100% capture of all invoices from day one.
  • Reduced errors and faster invoice matching and approval.
  • Reduced cost of Accounts Payable.
  • Better, automated cashflow.
  • Reduced fraudulent activity.
  • Complete supplier self-service.
  • Stronger supplier relationships.
  • Improved audit visibility.
  • Better data for spend analysis.
  • Complete audit visibility and stronger compliance.
  • Fast query resolution
Download: A step-by-step approach to invoice automation
Can I integrate AP Automation with my other systems?
You can feed all eInvoices into your chosen finance system for matching and approval. Our solutions are system agnostic and are able to integrate with all ERP and financial systems including: Unit4, Infor, MRI, Deltek, SAP, Oracle, Microsoft Business Central, TechnologyOne, Epicor, JD Edwards, Peoplesoft, Netsuite, and Workday.

Read more about AP Automation integration