Spend control for Finance Professionals


Think about the bigger picture

Increase savings, reduce risk and improve efficiencies through greater control and visibility of how your organisation purchases and pays for goods and services:

  • Increase visibility of what you are spending.
  • Improve compliance with purchasing policies.
  • Improve the quality of your AP process.

Beyond specific immediate priorities, you'll also have higher level issues that impact your ability to do more for your organisation. As we work with enterprises around the world, CFOs consistently tell us about three 'big picture' goals they have about the way their organisation purchases goods and services.
 

Increase visibility of what we are spending

With Proactis you can:
  • Enable greater control of budgets and cash flow with consolidated visibility of departmental budgets, up-to-date expenditures and outstanding commitments.
  • Reduce financial ‘surprises’ by summarising 'spend versus budget' information from across the organisation.
  • Improve supplier rationalisation and supplier agreement negotiations with full visibility of spend by category and supplier.
Our services help you learn how to take maximum advantage of the tremendous range and depth of information that becomes available.
Increase visibility of what we are spending

Improve compliance with purchasing policies

With Proactis you can:
  • Ensure proper authorisation by automating the request-to-approval process using electronic workflow and business rules.
  • Enable your organisation to realise negotiated savings by helping employees quickly find what they need from established suppliers and contracts.
  • Dramatically reduce the number of instances where employees feel the need to ‘go around the system’ and make maverick purchases.
Our range of services help you to fast track deployment and ensure broad adoption.
Improve compliance with purchasing policies

Improve the quality of your Accounts Payable process

With Proactis you can:
  • Dramatically reduce the number of invoices requiring manual validation with automation.
  • Reduce the effort required within AP to resolve discrepancies using electronic workflow.
  • Eliminate paper invoices and time spent answering supplier calls and emails by utilising electronic invoice methods.
  • Gain insight in and control over your invoices and produce accurate financial reports instantly.
Our services turn paper and email invoices into ‘ready-to-process’ electronic invoice records.

Learn more about Accounts Payable Automation
Increase visibility of what we are spending

Spend Management for CFOs

Knowing the answers to these 10 questions will greatly simplify your Spend Management initiative:
  • What is our fundamental objective?
  • Exactly how will we create savings?
  • What business processes are involved?
  • What people are involved?
  • What systems capabilities are needed?
  • What are the keys to success?
  • How will eProcurement impact our financial/ERP system?
  • How do we avoid getting tangled up in a long, expensive project?
  • How do we organise for both early and sustained results?
  • Where do we start?
Download to see how!
Spend Management for CFOs


We can help with your immediate priorities

  • Enable effective control of budgets.
  • Maintain visibility of purchase commitments.
  • Prevent payment of duplicate or incorrect invoices.
  • Minimize the cost and time of invoice processing. 
  • Have 24/7 visibility of invoice status.
  • Ensure complete transparency and audit trail for procurement and invoicing process.


We work with you and your teams to:

  • Improve how purchases are authorised, how budgets are managed, and how invoices are processed using deep best practice processes that are embedded in our software.
  • Tie everything together to make good purchasing practices a natural part of how your organisation operates, and cost consciousness a natural part of your organisation’s culture.
  • Improve transparency and efficiency across your organisation by making the right information available at all times.
  • Help you and your Procurement team work jointly to reduce costs of goods and services, minimise risk associated with suppliers, make it easy for your staff to purchase what they really need, improve the efficiency of the purchasing and payment process.
  • Streamline your year- and month-end processes and ensure transparency throughout.
  • Ensure accurate reporting of your financial data in accordance with current laws and regulations.