Spend control for Accounts Payable Professionals

 

Unlock the strategic value of Accounts Payable

Your organisation processes large numbers of purchase invoices every year. Dealing with every invoice manually is a labour-intensive and error-prone process that can lead to a lag quite quickly. Particularly when invoices get lost, or if it is unclear who has made the requisition or when there is a need to speed up payment of a particular invoice. Unnecessary delays can lead to penalties for late payment and missing out on payment discounts.
 
Automating your invoice processing offers many benefits when it comes to efficiency and cost savings.
 

Speed up your processes, and ensure 100% digital invoicing

You can improve efficiencies, realise cost savings and improve the quality of the Accounts Payable process. Gain insight in and control over your invoices and produce accurate financial reports instantly. A clear audit trail supports accurate reporting of your financial data in accordance with current laws and regulations.

With Proactis your processes are digital and automated. Process all your invoices quickly and accurately, link them to your financial system, deliver them to the correct budget holder for approval, pay them and archive them. Our proven technology supports you with the conversion to 100% digital invoices. The combination of eInvoicing and a worldwide service for scanning and capturing paper documents means that you can receive all your invoices digitally.
Speed up your AP processes

Make invoice processing hands-free, and paper-free

Processing becomes highly streamlined because information is automatically made available in the system. Invoice receipt, review, matching and approval can be automated, saving hours for your staff, while stopping fraud and error.

Faster processing leads to easier cash management, swifter payments and early discounts. Further increase efficiencies by eliminating the use of paper invoices with any type or size of supplier.

Learn more about Accounts Payable Automation
Make invoice processing hands-free, and paper-free

A step-by-step guide to invoice automation

Get from where you are today to effective invoice processing automation via 8 key steps:
  • Analyse current processes
  • Centralise invoice management
  • Standardise policies and procedures
  • Automate
  • Enable supplier self-service
  • Proactively request early payment discounts
  • Leverage information for better sourcing
  • Incrementally automate invoice capture
Download to see how!
Step-by-step approach to invoice automation


We can help with your immediate priorities

  • Accelerate lead time of invoice handling process.
  • Prevent penalties for late payment or payment of duplicate/incorrect invoices.
  • Minimise the cost of your AP process.
  • Eliminate a high percentage of paper invoices.
  • Have 24/7 visibility of invoice status.


We work with you and your teams to:

  • Speed up and improve your Accounts Payable process by fully automating invoice approval, matching and workflow using a single system.
  • Make processing hands-free, and paper-free - invoice receipt, review, matching and approval can be automated, saving hours for your staff, while stopping fraud and error.
  • Dramatically reduce the number of invoices requiring manual validation with automation.
  • Reduce the effort required within AP to resolve discrepancies using electronic workflow, and eliminate resource-intensive tasks and administration work.
  • Process all your invoices quickly and accurately, link them to your financial system, deliver them to the correct budget holder for approval, pay them and archive them - supporting 100% digital invoicing.
  • Gain insight into and total control over your invoice.