Improve services and transform delivery in the face of ever-increasing scrutiny and regulation

With complex regulations and ever-changing legislation, public services professionals are increasingly looking for opportunities to achieve spending targets while protecting frontline services.

The UK's Procurement Act 2023, for example, marks a significant shift in the public procurement landscape. According to the UK government, the new bill will aim to “reform the UK’s public procurement regime, making it quicker, simpler, more transparent and better able to meet the UK’s needs while remaining compliant with our international obligations”. This transformation presents both opportunities and challenges for procurement departments across the UK.

UK Procurement Act 2023

Proactis has supported the practice of strategic procurement for over 25 years, and our solutions have enabled customer processes to efficiently comply with Public Sector requirements throughout this time, and continues to do so. As the first choice for contracting authorities in the UK, Proactis encompasses many features and functions that are already in line with the requirements of The Procurement Act 2023.

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At the same time, demand for services is rising, communities are growing, populations are aging and expectations are increasing too. Citizens often assume that a wider range of services should be readily available on demand within our 24/7, online world. Never before have public sector Finance and Procurement departments been under such scrutiny.

State and local governments are all facing these complex challenges without a straightforward path to transform the way spend is managed.

Achieve greater value and efficiency to deliver better services

Explore how to digitally transform your eProcurement processes, drive up efficiency and meet your spending targets. The power of digital technology and data can be used to better engage with departments, suppliers, citizens and communities using cloud technologies and self-service tools.

With Proactis, we make this possible – you can deliver improved operations efficiency, greater governance, risk mitigation and monetary savings. With the right approach, effective spend management can be more ingrained and enabled within your department.

Caerphilly County Borough Council achieves end-to-end procurement with Proactis

"We had a long-standing vision to develop end-to-end procurement processes and workflow to manage all spending across the Council. Proactis provides complete visibility and control of spend and, twinned with Proactis’ collaborative procurement portal, will help support our procurement programme for years to come."

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Proactis software not only makes the whole process of spend control more efficient, it also has clear environmental, social and governance benefits too. Our solutions support greater collaboration and networking between buyers and local suppliers sellers to enrich local communities. This improved engagement is a key enabler for improved social outcomes and optimum use of scarce resources.

Via our Supplier Relationship Management solution, for example, you can easily communicate, in a consistent and auditable way, your ESG communications - such as Environmental Guidance policy for acceptance - to your entire supply chain. The system enables your supply chain to self-certify compliance against your ESG policies, and suppliers can also upload any documentation they may have in terms of ESG credentials. Our solutions also cut out paperwork and wasted effort as it enables you to receive invoices 100% digitally from your suppliers.

Proactis has been working with Public Sector organisations for over 20 years and serves more than 400 Public Sector customers globally:

Coventry City Council improves on-contract spend with Proactis

"The one-stop-shop approach introduced with Proactis has become an integral part of our Purchasing system, ensuring that we have more control of our spend."

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Proactis helps City of Wolverhampton Council with its transformation to ‘No PO, No Pay’

"Local authorities have had less funding over the last few years. I would say there is a political and financial need to streamline and improve the way in which we work. Having been able to do the proof of concept pilot that we did with Proactis, I was able to evidence what could be done, compared to where we were."

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Wigan Council achieves 66% AP process efficiency savings

"We were upgrading our Unit4 ERP system and centralising our Accounts Payable function with the aim of automating our Purchase-to-Pay process, which was drawn out and dominated by paper and inefficient manual methods. Proactis integrated well with Unit4 Business World to deliver efficiency savings of over 66%."

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The London Borough of Bexley takes next step in ‘future-proofing’ its commissioning cycle

"We take a long-term view of our procurement strategy to not only ensure we’re improving efficiencies for today, but that we’re also ‘future-proofing’ our operating model. And we see technology as a core building block to that, so with Proactis we chose a provider that can grow with us."

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Let our experts help you with your unique requirements.

Spend Control for Public Services