Proactis for
Public sector

Enhancing services and transforming delivery in the face of ever-increasing scrutiny and regulation is essential

With complex regulations and legislation, public services professionals are increasingly looking for opportunities to achieve spending targets while protecting frontline services.

But at the same time, demand for services is rising, communities are growing, populations are aging and expectations are increasing too. Citizens often assume that a wider range of services should be readily available on demand within our 24/7, online world. Never before have public sector Finance and Procurement departments been under such scrutiny.

Government authorities and agencies, public health services and the emergency services are all facing this complex set of challenges and transforming the way spend is managed isn't always straightforward. But there is a way to deliver change – and reap the rewards.

Achieve greater value and efficiency to deliver better services

Explore how to obtain greater value, drive up efficiency and share services. The power of digital technology and data can be used to better engage with departments, suppliers, citizens and communities using cloud technologies and self-service tools.

With Proactis, we make this possible – you can deliver monetary savings, improved operations efficiency, and greater governance and risk mitigation. With the right approach, effective spend management can be more ingrained and enabled within your organisation.

We’ve teamed with public sector organisations to make it happen:

Case studies

Our solutions don't just add technology for the sake of it,
they create savings and value.

A UK city council serving a population of 350,000 citizens is now using Proactis to power a Dynamic Purchasing System...

…with a completely electronic tendering process for the selection of suppliers who meet a set of minimum service requirements. This innovative approach has been used to improve the quality, speed, visibility and fairness in how it secures home-to-school transport services with contracts totalling nearly £28 million. It has also been used to transform the way it secures residential and nursing care to save over £300,000 a year while providing citizens in need with increased choice over places and services.

16 local authorities in the UK with a combined spend of over £800m are using a shared eProcurement system delivered by Proactis...

…to support a collaborative procurement initiative where purchasers can easily access approved products and services from a secure web portal. What's more, the increased buying power has made it possible to negotiate better prices and increased value from suppliers. Contract and supplier management have been enhanced and streamlined as well.

The national government of the most developed country in the Eastern Caribbean with annual spend of $1.5 billion…

…with over 16,000 suppliers and 310,000 invoices a year has deployed the entire Proactis Source-to-Contract in just five months to remove inefficient, time-consuming activities, promote greater competition among bidding suppliers and achieve greater compliance through the use of international best practices in procurement.

22 of 24 county councils in Wales use elements of the Proactis Spend Management and eProcurement suite…

…In one example, two councils teamed up to use the integrated end-to-end eProcurement suite to achieve £2.2 million in process efficiency savings plus a further £1.3 million from use of eSourcing and eAuction solutions. In another case, the average cost of a purchase transaction has fallen by 80% from £35 to less than £7 with Proactis.

A US City Government, with more than 42 departments and 35,000 purchase transactions made annually...

…streamlined vendor registration and maintenance and eliminated redundant databases using Proactis. Vendor participation increased by 50% through complete, city-wide implementation with an anticipated 10% procurement processing cost saving across the City's 42 departments.

A large healthcare organisation with 450 care homes and 60 hospitals and specialist care centres...

…reduced the cost of invoice processing by 41% through electronic invoicing, while also gaining greater compliance and visibility.

Proactis for Public sector

Proactis for
Public sector