Spend Control for Higher Education

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Gaining visibility and control of spend, while maintaining service quality is of paramount importance

The current educational landscape is focusing strongly on raising education levels and the quality of the education offered. But at the same time, changes in funding, greater competition for students and new development opportunities are challenging the way procurement has traditionally been managed. Institutions everywhere need to reduce costs and drive up efficiency in a fast-changing environment.

University of Sussex achieves end-to-end Source-to-Contract efficiency gains as part of digital transformation

"The Proactis Source-to-Contract, and invoice automation solutions that we use demonstrate a great balance of usability and functionality. The buying process has also been vastly improved, in terms of efficiency and speed. Buyers are channelled to the suppliers that we want them to use, for example, where we have discounts in place."

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University of Sussex achieves end-to-end Source-to-Contract
New budgetary and regulatory requirements also demand change. But transformation in the way spend is managed isn't always straightforward for colleges and universities, given the typically decentralised nature of these organisations.
 
Procurement and Financial functions may be devolved across multiple schools, departments and campuses. Faculties value their independence and set their own priorities. They may use different systems and procurement procedures – many of which may be manual and costly.
 
But there is a way for education institutions to deliver change – and reap the rewards.

Spend management for multi-location, multi-unit institutions

Managing spend across multiple units results in unique challenges that go beyond those of an organisation with a simpler environment. This paper focusses specifically on these issues:

  • The value of effective spend management.
  • The unique challenges you must address.
  • The special requirements you will have.
  • The strengths of Proactis solutions for your environment.
​Tackle the issues that a multi-location, multi-business unit organisation is likely to encounter with spend management.

Download to see how!

Spend management for multi-location, multi-unit education institutions

The future is bright for education

Find new ways to source, purchase and pay for the extremely wide range of goods and services you need. Use new capabilities to more effectively operate your facilities, enhance your faculties’ provision and enrich your students' experience.
 
With Proactis you obtain the right tools to allocate more budget to providing an excellent education and ground-breaking research. You can manage institution-wide Procure-to-Pay (P2P) processes, automate and transform the Accounts Payable (AP) process, leverage industry-specific marketplaces, standardise sourcing and contract management for all departments, and more.

Staff are channelled to negotiated suppliers resulting in efficiency gains and cost savings, while helping to speed up the buying process. Manual processes can be removed from supplier on-boarding, contract management and invoicing to make everything more efficient. And because Proactis solutions are intuitive, they can be used by colleagues with limited IT skills. 

We’ve teamed with leading education institutions to make it happen:

Spend Management solutions and tools for Education

University of Essex streamlines purchasing and invoicing processes to drive extra value and improve efficiency

"Proactis has been really well received across the University. The Payments team love the usability of the system and found it easy to use from a very early stage. We have also been able to suggest new ideas to Proactis, and some of these have been implemented. From a user perspective this is really engaging and the sign of a true partnership."

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University of Essex streamlines purchasing and invoicing processes to drive extra value and improve efficiency

Newcastle University uses Proactis to manage purchasing, from approved suppliers, in one central system

"We have seen improved category management with faster ordering times and savings from lower prices. Staff can now get what they want, when they want, at the best prices."

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Newcastle University uses Proactis to manage purchasing, from approved suppliers, in one central system
Let our experts help you with your unique requirements.