How Proactis helped
It was agreed that the best way to enable new providers to join the market was to introduce a Passenger Transport Dynamic Purchasing System (DPS). This completely electronic tendering process, for the selection of suppliers who meet a set minimum service requirements, utilised reverse eAuction technology through Proactis. The process included the submission of an initial bid from the supplier prior to the running of a one-hour electronic reverse auction where suppliers could bid for routes and compete with other suppliers. Auctions could take place at any time, thereby enabling new providers to join the process, provided they met safety and quality criteria.
The DPS was launched, on schedule, ahead of the academic school year, when new contracts would need to start. In advance, a range of providers – from small taxi firms to large coach companies – were invited to attend a series of events, designed and facilitated in partnership with Business Wales. Over 60 local providers had successfully registered on the DPS within weeks.
As its primary sourcing and contract solution, Proactis helped strengthen control and visibility over spending while improving the transparency and efficiency of the procurement process.