eSourcing Software | Strategic Sourcing Solutions

With Proactis' Sourcing software you can obtain best value for the organisation by improving the effectiveness and transparency of both strategic and tactical sourcing processes, while dramatically reducing administrative time and effort.

Sourcing provides a series of flexible, collaborative, and efficient methods for performing effective sourcing processes. It enables a structured, transparent, and easily tracked process from expression of need through to final contract award.

A practical first step to assessing your Source-to-Contract process:

As a Procurement leader in your organisation, have you been thinking your sourcing, supplier management and contract management processes could stand to be improved? Or maybe that they desperately need to be improved?

Do you sense that those processes may be wasting precious resources (time, money, talent etc.) because they are not as effective or efficient as they should be?

If it is time to rethink your Source-to-Contract (S2C) process, our Assessment Tool can help you do that in a structured manner.

Download now

A practical first step to assessing your Source-to-Contract process

With Proactis Sourcing software you can achieve:

Fast and efficient supplier qualification process.

Manual or automatic selection of suppliers.

Reduced administrative cost per agreement.

Improved process compliance, transparency, communication with suppliers and invoice payment.

Manage sourcing events with ease and professionalism

Proactis Sourcing makes it easy to define and manage each sourcing event as a project with a sequence of one-time and iterative stages.

It's easy to see who 'owns' each activity, where things stand, and when the event will be completed. That way, you can establish consistent, compliant processes for every event.

Efficient and transparent qualification

You can deploy the software for all types of products and item groups, regardless of whether this concerns relatively simple quotation processes or extremely complex events.

The Sourcing system guides you through the qualification process of suppliers in the fastest and most efficient manner and will, at the same time, capture all relevant data. This will guarantee a transparent and objective process where you can always demonstrate the validity of choices.

Click to play

Create a level playing field for competitive bidding

Suppliers can respond to a request through the system, after which you can compare the delivered information simply and objectively. Besides this, you can negotiate online with multiple suppliers – the solutions online auctions (eAuctions).

Once you have made your choice, the selected proposal will be converted into an order or contract automatically.

Get exactly what you need, every time

Sourcing helps you collaboratively define your selection criteria, specify questions, confirm contractual preferences and requirements and score responses automatically.

You can create documents with questions that express precisely what your requirements are. It then streamlines the process of publishing them as RFI, RFP and/or RFQs, and structures and automates the process of scoring responses so you can confidently select the right option.

Click to play

Dynamic Purchasing System (DPS)

The Proactis DPS is an excellent way of getting better value for money – by ensuring you get the best value provider in the market at any given point in time.

Extending beyond the limits of static framework contracts and rigid sourcing processes, suppliers can join at any time with subsequently accepted providers able to quickly and efficiently respond to the business needs of your buying organisation.

More on Dynamic Purchasing Systems

The new Source-to-Pay experience – intuitive and streamlined

Proactis’ intuitive new interface has been designed to enhance productivity, user onboarding and process adoption to support the control of spend and supply-chain risks.

The navigation has been upgraded to enable users to find products, information and follow processes quickly. The highly intuitive interface features uncluttered screens, familiar layouts and minimal input requirements, meaning employees can more easily order what they need, managers can review requests and department heads can track spend.

Learn more

Book a Demo

Our experts will guide you through our Sourcing solution and answer all of your questions:

Sourcing FAQs

What is eSourcing?

All businesses need supplies - from stationery, to machinery, to services, and eSourcing is the digital tools and processes used to streamline, simplify and improve strategic sourcing activities and procurement processes to obtain these supplies.

What are the challenges that eSourcing can solve?

Sourcing and procurement professionals face enormous pressure to deliver, but face a number of challenges to effectively source for projects:

It is difficult to collect requirements from end users and organise them.
Effectively dealing with numerous categories, complex services, supplier requirements or relying on inflexible technology can take up a lot of your Procurement teams' time.
Preparing for and running fair, effective events is critical.
Rules that govern the sourcing process are constantly changing and complex.
It is difficult to define and track sourcing processes across your supply chain.

This is where using eSourcing solutions can help your in-house procurement teams.

How does eSourcing reduce cost?

There are a number of ways that an eSourcing solution can reduce costs. eSourcing provides you with the capability to replicate and automate tasks, enabling professionals to focus more on more value-add tasks. And by speeding up procurement processes, eSourcing tools reduce the total time of a tendering process and limit the time sourcing managers spend on tenders. Additionally, because eSourcing allows you to evaluate a broader range of suppliers and leveraging different eAuction strategies, you can negotiate online with multiple suppliers and keep competition longer in the process.

These is just a small sample of how eSourcing can reduce costs. For more information, speak to an eSourcing expert.

Does eSourcing improve compliance?

Market-leading eSourcing solutions ensure consistent compliance with regulatory requirements and guidelines. Additionally, an eSourcing system guides you through the qualification process of suppliers in the fastest and most efficient manner and will, at the same time, capture all relevant data. This will guarantee a transparent and objective process where you can always demonstrate the validity of choices.

Who can benefit from eSourcing software?

Top-performing Procurement professionals exploit the latest eSourcing technologies to conduct more sourcing events and direct a higher proportion of purchases through formal contracts without the need for doubling overhead, jeopardising quality or increasing exposure to risk. This not only benefits the Procurement departments, but the organisation as whole.

Read: Extract more savings from your strategic sourcing initiatives

What are the benefits of eSourcing and why do I need it?

Strategic sourcing delivers significant savings by streamlining the ongoing, long-term procurement of goods and services. It allows for competitive bidding; ensuring optimal pricing and supplier selection on a wide range of spend categories which results in very large savings when compared to traditional processes.

With Proactis' eSourcing software you can obtain best value by improving both strategic and tactical sourcing processes, while dramatically reducing administrative time and effort. eSourcing solutions provide a series of flexible, collaborative, and efficient methods for performing effective eSourcing events, such as complex tender projects, eAuctions and routine quote-based purchases. It enables a structured, transparent, and easily tracked process from expression of need through to final contract award.

Read: Five proven ways to transform sourcing

What are RFPs, RFIs and RFQs

A request for proposal (RFP) is a business document that announces a project, describes it, and requests bids from qualified suppliers to complete it.
An RFI (request for information) is a formal process for gathering information from potential suppliers of a good or service - intended to be written by customers and sent to potential suppliers.
An RFQ (request for quote) is a document that details pricing options for a highly-specific service or product.

eSourcing solutions help organisations develop supplier request documents that effectively express the need, streamlining the processes of publishing them in the form of an RFI, RFP and/or RFQ, evaluating responses, and ultimately awarding the contract.