Invoice Capture Managed Service

Drive down costs and increase 'straight-through' processing through our Managed Service
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The Proactis Invoice Capture Managed Service solves one of the biggest bottlenecks in the Finance department, while unlocking greater efficiencies. We manage the full invoice capture process, all the way through to invoice payment.

If you were to take a handful of different invoices and look at how the information is presented on each, you will start to understand the challenges of invoice automation. Almost every invoice is fundamentally different in what information is provided and how it is laid out. Our service helps to convert ALL incoming invoices (PDF, EDI/XML invoices etc.), to ready-to-use electronic structured data at a fraction of the time and cost that it takes your organisation to process them manually.
 

A managed service approach:
  • Converts invoices in formats such as PDF and XML into meaningful data - an “eInvoice”.
  • Supports strategic initiatives such as “No PO, No Pay”.
  • Speeds up the accounts payable process.
  • Reduces Accounts Payable costs.
  • Improves supplier relationships.
  • Encourages 'straight-through invoice processing'.
  • Eliminates the hassle associated with paper invoices.
  • Provides better insight into ‘what good looks like’ so processes can be improved.
Proactis provides support for interpreting and filing of invoice data, without having to purchase extra software. Invoices are processed to your specifications, and the data is delivered in the output format that you require. The data can then be easily uploaded into your P2P process.
 

We do heavy lifting

The Invoice Capture team transforms PDF invoices into ready-to-process electronic invoices. It extracts all necessary information, creates an electronic record from it and deposits the electronic image of the invoice. Manual invoice coding is eliminated, exception handling is reduced and the resulting electronic invoice record can be automatically matched and approved.

The control that comes with automatically capturing and importing invoices improves the resolution of non-compliant invoices and drives transparency throughout the process, and encourages suppliers to be a controlled part of the process, and significantly reduces wasted time and money previously spent on discrepancies. And by integrating the software with your purchasing and financial systems, you can get even more out of your electronic invoice processing
Intelligent document and data capture

Electronic invoicing

Proactis Invoice Capture can capture all common eInvoice and transfer them to your target system in the desired format.

Each user or user group are given a separate inbox containing only the invoices for which they are responsible. On the one hand, this allows work to be shared between different employees, and on the other hand, you do not run the risk of unauthorised access.
Invoice Capture - Electronic invoicing

Invoice Capture just got even smarter


Our most powerful invoice capture solution yet uses AI to drive even greater efficiency and accuracy, further reducing the need for manual intervention, all of which optimises your invoice capture and frees up resources.


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Invoice Capture just got even smarter

“We are seeing unprecedented levels of demand and adoption of our managed service, driven by the desire of Finance functions to focus on automation and control, and enabling internal people to spend more time on activities aligned to the specific objectives of the business. Supporting this approach with a proven, best practice Invoice Capture service helps manage the upfront capture requirements and to become a seamless, supporting function to the Finance department.“

Kim Tolley, Managed Service Director.
 

A step-by-step approach to invoice automation

How do you go about getting from where you are today to effective invoice processing automation?

Proactis has identified 8 key steps to effective invoice automation:
  • Analyse current processes
  • Centralize invoice management
  • Standardize policies and procedures
  • Automate
  • Enable supplier self-service
  • Proactively request early payment discounts
  • Leverage information for better sourcing
  • Incrementally automate invoice capture
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Step-by-step approach to invoice automation
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Our experts will guide you through our Invoice Capture solution and answer all of your questions: