Spend Control for Property and Facilities Management

Keep pace with rapid change, and satisfy everyone

Property Management companies are going through massive change as demand continues to outstrip supply, property portfolios become more diverse, new regulations are introduced, shifting social policies, increasing interest rates and budgets are under mounting pressure. 

Supply of labor and the materials needed to increase the build-rate has been affected by the pandemic and energy and fuel markets, the upward trend of inflation has led to higher than anticipated procurement costs and increasingly ambitious targets in terms of energy efficiency and sustainability are placing further pressure on these organizations.

Your procurement and finance decisions play a pivotal role as to whether your organization can meet the rising expectations of tenants, communities, employees, stakeholders, funding organizations and regulatory authorities.

Additionally, many purchases are initiated by on-site personnel, such as orders with contractors and maintenance supplies, often resulting in increased risk of out-of-contract spend and use of unapproved suppliers, often across disparate, fragmented systems. And with renovation projects relying on reliable supplies of goods and services, not only does management of supply chains dictate the success of such projects, Property and Facilities Management companies process thousands of time-consuming and labor-intensive operations.

The trouble is, traditional operating models cannot cope with so many fast-moving pieces. So, it's no wonder that innovative strategies, fresh operating practices and new technologies are gaining traction with forward-thinking executives.

Take a fresh look at how you manage spend

Construction and renovation projects rely on a constant, accurate and reliable supply of goods and services - a problem that many organizations are encountering at the moment. Now you can gain greater value for money by improving methods for sourcing, purchasing and paying for the wide range of services and products your organization buys, from tools to heavy-duty building materials. It's now possible to seamlessly manage your supply-chain and contracts, reduce risks, and create more purchasing strength. Up-to-date Supplier performance measurement and risk identification are critical, but possible via the correct system. You can control out of contract spend across the whole organization via Guided Buying to ensure that all staff get what they need, when they need it, from approved suppliers – at previously negotiated contracts.

With Proactis, you can use new capabilities to run your operations more effectively and affordably. You can respond to market and regulatory changes in a way that drives greater efficiency and compliance within key back-office processes. In addition to cost control, you can provide insight to everyone about the contracts that your association has concluded, all while ensuring that you do not have to deal with unexpected surprises.

Having visibility and control of cost against budgets via a strong P2P process helps department managers effectively manage budgets by driving value back into your business strategy through planning, forecasting and cost control. Having clear visibility into your “all in” transactional cost will help you make better-informed decisions.

Staff will also be freed up to concentrate on value-add tasks as a strong P2P process, underpinned by well-integrated technology, ensures that the processing of thousands of time-consuming and labor-intensive operations is automated. Straight-through invoice processing and ‘right first time’ invoices are possible with the right software. You can free up time so that you can focus on the things that really matter to you and your tenants, whether that’s building more homes or investing in regeneration programs.

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