Achieve greater
control and visibility
of your spend  

Purchase-to-Pay


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We understand
your challenges

  • Employees often make purchases without appropriate authorization.
  • Many purchases are made from non-preferred sources.
  • There is no visibility of purchase commitments until invoices arrive.
  • Costs are attributed to the wrong accounts or departments.
  • Value productivity is lost due to excessive time taken.


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Related resources
Case study
Police authority reduces processing costs and cycle times by automating Purchase-to-Pay
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We have
the solution

With Proactis Purchase-to-Pay you can control the whole buying process, from initial request through to payment for good/services received. Employees will readily embrace it as the easiest way to buy the things they need whilst following established policies and guidelines.

Simplify the day-to-day purchasing process whilst ensuring compliance with all sourcing, authorization and financial controls. Managers have immediate visibility of request details along with related financial information to support daily buying decisions and budget control.
 

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What you can do
Guide your buyers to the right place

You can deter maverick spending and increase employee satisfaction by providing your staff with a 'guided buying' experience they will readily adopt.

With Proactis, that means highly intuitive search tools with access to authorized suppliers, items and services via a wide array of content options.

 


Accelerate approvals, whilst viewing budgets

Managers can issue approvals quickly, checking key details and financial information easily to support their decisions and ensure budget control. Once alerted, they can make decisions in the office or on the road via their smartphones. You can also gain full visibility of every purchase commitment to support cash management.

 


Save hours of work for Accounts Payable - and minimize errors

Avoid the resource-draining process of manually matching invoices with purchase orders, receipts and other records. A very high percentage of invoices can be matched accurately with order details and passed for payment automatically. Any exceptions can be handled smoothly, via a workflow-driven, trouble-shooting process that checks back with all the right people automatically.


See the big picture and always know what you’re spending

See a clear picture of purchasing, from transactions through to summary analysis. You can gain total visibility in near real-time. Personalized management dashboards provide valuable insights for better-informed decisions by your executive team.

Integrate, streamline
and automate your entire Purchase-to-Pay process

With Proactis
you can achieve:

  • Avoidance of unnecessary purchases.
  • Use of negotiated supplier agreements and contracts.
  • Reduced freight/delivery costs.
  • Reduced cost of PO handling.
  • Reduced cost of Accounts Payable.
  • Financial control and visibility.
  • Reduced risk of supplier non-conformance and non-compliance.
  • Data for spend analysis.
    Increased workforce morale and productivity.

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White paper
5 key questions that you should ask about you organization’s Purchase-to-Pay process
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Case study
Police authority reduces processing costs and cycle times by automating Purchase-to-Pay
Read
Article
Procurement success - drive adoption through user experience
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Tool
Perform a customized assessment of your Spend Management processes
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A practical first step to assessing your process for Purchasing and Accounts Payable
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