Gain control of
"after-the-event"
purchase claims  

Employee Expenses


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We understand
your challenges

  • Reimbursement/reclaim may take place without appropriate authorization.
  • Purchases from unauthorized sources are facilitated.
  • Costs are often attributed to the wrong accounts or departments.
  • There is no opportunity for spend analysis or visibility of purchasing trends.
  • Employees often become frustrated with the process, or with delays in settlement.


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We have
the solution

Proactis Expenses empowers employees to submit claims accurately and with ease. This in turn, enhances the management experience by minimizing the authorization process and by offering instant access to overview reports.

Ensure compliance with organizational guidelines whilst providing the employee with visibility of the claim throughout the process and your organization with a fuller analysis of administrative spend. 
 

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What you can do
Help people instinctively do the right thing 

Proactis empowers employees to submit claims electronically and accurately with ease.

This saves hours of laborious paperwork for everyone - and transforms the authorization process into an uncomplicated point-and-click operation.
 


Replace paper processes with a fully electronic system

Employees working remotely or travelling can complete details offline and submit them later. Proactis Expenses is ultra-flexible too, handling multiple claims at any time and applying automatic receipt numbers to make every claim easy to track. Required and automated account coding helps minimize fraud whilst ensuring proper cost allocation.


Keep everything moving with faster and smarter authorization

One-click authorization lets managers forward each claim for payment - or return it to the claimant with any comments. The solution is flexible and the finer details are up to you. You can change rules and authorization methods easily. Proactis provides visibility, transparency and a full audit trail - plus emails to prompt actions and to provide status updates.


Get the full picture with extensive reporting and integration

With Proactis, employee expenses are no longer a grey area. Instant management reports give you a clear analysis of spend by employee, department and expense type. The solution can integrate easily with your existing financial and payroll software, saving hours for your administrators.

Make the expenses
process fast, fair
and compliant

With Proactis
you can achieve:

  • Reduced cost of expense processing.
  • Improved policy compliance and reduced employee expense fraud.
  • Quicker reimbursements and a happier workforce due to faster approvals.
  • A seamless way to track reimbursements, analyze tax and audit expenses.
  • Better data for spend analysis.

Evaluate your performance
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A practical first step to assessing your process for Purchasing and Accounts Payable
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Case study
Bauer Media achieves straight-through invoice processing and payment with Proactis
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Article
What's driving the spend management mega-trend?
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