Invoice Scan & Capture

Drive down costs and increase 'straight-through' processing with invoice scanning and capture software

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We understand 
your Invoicing challenges

  • Manual processing is time-consuming, error-prone and expensive.
  • Time and costs escalate when invoices arrive without the correct information.
  • Errors made during the keying in process take up hours of admin time to unpick.
  • It’s difficult to improve the quality of your invoicing administrative process.
  • Preventing duplicate invoices and payments is a challenge.


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We have 
the solution

Proactis Invoice Capture solves one of the biggest bottlenecks in the Accounts Payable department and it unlocks greater efficiencies downstream, all the way through to invoice payment.
 
You can process, deliver to the correct budget holder for checking at the correct moment, pay and, last but not least, archive all your invoices quickly and without errors with full integration with your existing Proactis Purchase-to-Pay system or other finance/ ERP/ procurement solution.



 

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What you can do
Intelligent document and data capture

Invoice Capture turns paper and PDF invoices into ready-to-process electronic records. It captures a scanned image of the document, extracts all key information, creates an electronic record and provides instant access to the electronic image of the invoice. Manual invoice keying is eliminated, the exception resolution process is streamlined, and the resulting file of electronic invoice records is ready for automated matching or approval.


A full range of electronic invoice methods

Further increase efficiencies by completely eliminating the use of paper invoices with any type or size of supplier. You can select the best-fit approach for each supplier, including high volume/frequent suppliers as well as low volume/infrequent suppliers. These include eInvoice file transfer in various common formats such as XML or UBL 2.0. Invoice Capture exports the captured invoice information to your target system so that it can be coded, authorized and approved by your Accounts Payable staff.


Automatic matching with purchase orders

The solution can process invoice line items, which is a condition for automatic purchase order matching. By integrating the software with your purchase and financial systems, you can increase the value of your electronic invoice processing considerably.


Efficient and accurate verification

The solution provides each user or user group with a separate inbox that will only contain the invoices for which the user or user group is responsible. This ensures that the work can be shared amongst different employees without running the risk of providing unauthorized access.

Speed up and automate your invoicing processing and payment 

With Proactis 
you can achieve:

  • Reduced manpower requirements for invoice processing.
  • Improved cycle times with straight-through processing.
  • Increased accuracy of invoice processing.
  • Fewer lost invoices and administrative fuss.
  • Prevention of duplicate invoices and payments.
  • Delivery of the invoice to the right people for reviewing and approving quickly with approval workflows.
  • Clear insight into the status of every purchase invoice.
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Related solutions
Purchase-to-Pay Achieve greater control and visibility of your business spend
Procurement (Buying) Achieve best value and obtain full control over your procurement
Invoice Management Streamline invoice processing and clearing and gain real-time visibility
Case study
Mears Group increases AP efficiency by 500% with Proactis
Read
Article
The key elements of invoice automation
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