Invoice Management

Streamline your invoice processing and clearing while gaining real-time visibility of purchase commitments

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We understand 
your Invoice Management challenges

  • Invoice processing is a high touch, manual activity.
  • Dealing with all types of invoices from both high and low volume suppliers is a challenge.
  • Inefficient, error-prone process leads to excess costs and inaccurate, late payments
  • There is limited visibility of invoicing data.


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We have 
the solution

With Invoice Management you obtain a highly automated, lower cost process that greatly streamlines processing of all invoices from receipt to payment. It provides you with real-time visibility of what's happening in your finance operation, unlocking the key information you need for enhanced financial decision making.
 
By streamlining the whole process from receipt to payment, using 2 or 3-way matching, you can unlock cash flow, minimize risks and improve productivity.

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What you can do
Have every invoice
in the right place


Proactis Invoice Management helps you get and maintain control of the whole invoicing process - from registration, to matching, to payment. It will remove administrative work and ensure that problem invoices are processed quickly and efficiently. Invoices are imported electronically, depending on the supplier. Paper invoices can also be received and processed with minimal fuss.
 


Fast processing
of problem invoices


The software will check invoices automatically against the existing purchase file (purchase order and goods receipt). A subtotal for each order, a tax amount and a total amount is then calculated, based on the order data. If the documents match, the invoice will be approved automatically. Problem invoices are sent to the responsible employee through a workflow with any additional information. If a purchase order has not been determined, the system will send the invoice for approval to the correct budget holder.


Simple passing
for payment


Once the matching procedure is complete, all approved invoices can be passed for payment immediately. The system will ensure that the authorizer receives the payment instructions for this, and forwards the invoice information to your financial system. The financial information, such as cost center and ledger account number, have already been completed with the order. Invoices passed for payment can also be processed in a batch file and sent to the bank.


Real-time visibility to support accurate reporting and audit trail 

With Proactis 
you can achieve:

  • 100% digital invoicing process.
  • Easily accessible invoices with order and delivery data
  • Faster invoice processing and payment
  • Fully transparent invoice processing, in one location.
  • More efficient processing of problem invoices.
  • Clear audit trail for accurate reporting of your financial data.
  • Reduced administrative workload.
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The key elements of invoice automation
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ReThink your Purchasing and Accounts Payable process
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