Catalog Management software solutions

Take control of your purchasing through centralized ecommerce buying

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We understand
your challenges

  • No centralized supplier/item catalog repository leading to duplicate information.
  • Supplier-led classifications that mean any search is driven by the way the supplier wants to sell, rather than the way your organization works.
  • Inadequate item information that results in uninformed purchases and inability to make comparisons.
  • Paper-based catalogs leading to out-of-date information and multiple incorrect versions.
  • No links to contractual agreements with supplier price-lists.

Case Studies
Case study
Halliburton reduces purchase order costs by 75% using Proactis Catalog Management
Case study
Bombardier Transportation extends its partnership with Proactis to help standardize its processes

We have 
the solution

Proactis catalog management solutions provide a highly accessible, well-classified directory of goods and services in a way that makes sense to the accessing organization.

The categorization is specified by the buying organization and can be unified with industry-standard classifications. It presents a compelling and easy-to-access interface which helps the selection process within the organizations spend management system using B2C (online Retail) metaphors.

Streamline the purchasing process and introduce spend control in a helpful way.

What you can do
Catalog repository

Proactis provides a central directory of items representing goods and services to be procured by the organization. This can be hosted publicly or privately and may offer suppliers access or not. It offers user-defined categorization, content-rich item records, extensive multi-parameter search facility and visual comparison of user-specified similar items to support informed buying decisions. 

Catalog maintenance and publishing

Individual items can be managed and maintained within the catalog, and there is also a simple upload facility that allows buyers to rapidly upload supplier catalog files with minimum effort. Offline catalog maintenance allows managers to maintain separate copies of catalogs prior to publishing. 

Supplier self-service catalog maintenance

Suppliers are often prepared to maintain their catalog on the buyer’s system, facilitating access to the latest information and pricing. This function is secured by the supplier, and any changes are subject to buyer approval before the new catalog goes “live”. The user interface for the supplier is simple and compelling and the supplier requires minimal introduction to the system before commencing use. 


Proactis Catalog Management links to the Proactis Contracts Repository to allow contracted pricing agreements to be managed as catalog items, to bring more spend under management. It can also be integrated into Proactis Purchase-to-Pay or existing P2P system in multiple ways: Punch-in provides a simplified way for the P2P system to dynamically access up-to-date catalogs; Catalog export provides an easy way to transfer catalogs for import to systems not capable of punch-out. 

Eliminate the need to manually manage multiple catalogs and thousands of line items

With Proactis you
can achieve:

  • Streamlined purchasing process and seamlessly introduce spend control.
  • An electronic collection of items to purchase, which represents the goods and services bought in the normal course of business.
  • Enhanced search and retrieval experience and deliver the same consistent, complete and correct information to every requester.
  • Reduced administration cost and effort with supplier self-service catalog maintenance.
Speak to an expert
Book a meeting with one of our experts to discover how Proactis can help achieve your goals and get a free analysis today. 

Find out how
Drive purchase compliance and reduce administrative effort
Learn more
Case study
Halliburton reduces purchase order costs by 75% using Proactis Catalog Management