Drive purchase compliance and reduce administrative effort

Making it easy for employees to find what they need and make informed purchases from preferred suppliers within procurement systems - and doing that without excessive administrative time and expense - is essential for ensuring purchase compliance.

If you do commit to providing a broad range of supplier catalog coverage a great deal of administrative effort can be required to keep every supplier’s catalog up-to-date and accurate. And, if information is not rich employees will make uninformed purchase decisions.

A centralized electronic catalog with standardized classifications and information structure and the ability to store and use rich content is required. This should include:

• Search and compare tools in purchase-to-pay - essential for employees.
• Catalog upload and update tools with change controls and publishing for use by Procurement.
• Online business network to let suppliers directly maintain their own catalog.

The result is:

• Increased savings from lower prices due to greater compliance and on-contract spend, less maverick buying, employee expensing etc.
• Reduced cost of administrative support in Procurement with simplified maintenance and supplier self-service maintenance.

There are also some strategic benefits including:

• Increased spend under management.
• Reduced risk of supplier non-compliance and non-performance due to greater use of certified suppliers.
• Greater employee productivity and satisfaction.
• Have all your categories appropriate for a catalog or website punch-out been clearly identified.
• What % of suppliers (in appropriate categories) where catalog or punch-out is available to purchasers?
• Are intuitive, easy to use search capabilities provided to employees?

This “hands on” self-assessment enables you to quickly evaluate the health of your current catalog management process – catalog maintenance, publishing and usage in purchasing – without the need for a time-consuming and expensive full-scale analysis.

​Classify the goods and services your organisation needs with Proactis Marketplace.