Accounts Payable Automation solutions

Future-proof Accounts Payable (AP), paper- and resource-free
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Capture all of your invoices and convert non electronic data (paper and PDFs) into eInvoices, validate their accuracy by checking for a PO, duplicates and a valid supplier, and then transfer them into your finance system for matching and payment approval.

Our fully automated Accounts Payable software offers efficient invoice management which enables complete audit visibility, stronger compliance, fast query resolution (with a dedicated query resolution team) and the opportunity to support suppliers with early payment without adversely affecting your cashflow. Additionally, it helps enhance supplier engagement and reduce invoice fraud by eliminating invoice tampering, validating suppliers and confirming goods receipt.

Choose to run the process yourself using our AP automation solution, or take advantage of our fully managed capture service where all invoices are 100% electronic, cleansed and available for matching/approval or pre-matching query resolution within 48 hours.
With Proactis’ AP Automation software you can achieve:
rechnungsverwaltung lösungen
100% capture of all invoices from day one.

Reduced errors and faster invoice matching and approval.

Automatisiertes rechnungsverwaltung
Better, automated cashflow.

Vollständig transparente Rechnungsbearbeitung
Better data for spend analysis.

A step-by-step approach to invoice automation

How do you go about getting from where you are today to effective invoice processing automation?

Proactis has identified 8 key steps to effective invoice automation:
  • Analyze current processes
  • Centralize invoice management
  • Standardize policies and procedures
  • Automate
  • Enable supplier self-service
  • Proactively request early payment discounts
  • Leverage information for better sourcing
  • Incrementally automate invoice capture
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Step-by-step approach to invoice automation

100% invoice capture from day 1

Turn paper / PDF invoices into ready-to-process electronic records using advanced OCR scanning technology. 

Further increase efficiencies by accepting eInvoices from source, including XML, direct entry via a portal, and ‘PO Flip’ invoice submission.

See more now about Proactis Invoice Scan and Capture

AP Automation - 100% invoice capture from day 1

Integrate with your finance/ERP system

Feed all eInvoices into your chosen finance system for matching and approval.

Our solutions are system agnostic and are able to integrate with all ERP software and financial systems.
AP Automation - Integrate with your finance/ERP system

Supplier self-service

With Proactis software, quickly onboard new suppliers, allow them to edit their information and add missing PO numbers as part of a ‘No-PO, No-Pay’ policy.

AP Automation - Supplier self-service

Outsourcing your invoice processing

If you do not have sufficient capacity or appropriately trained staff, Proactis can take care of your invoice processing for you.

This service is specifically designed for businesses looking for efficient accounts payable. Invoice Capture transforms paper and PDF invoices into ready-to-process electronic receipts.

kreditorenbuchhaltungsprozess - Outsourcing Ihrer Rechnungsbearbeitung
Our experts will guide you through our solution and answer all of your questions.