How Proactis helped
FSHC wanted to ensure that the new central function could handle existing and potential invoice volumes, without adding significant headcount. Proactis looked at areas such as the time spent manually entering purchase invoices into the existing Unit4 finance system, the associated inefficiencies with invoice exceptions and working with paper. Through the introduction of document scanning and the import of PDF invoices, purchase invoices could be scanned with the invoice information “intelligently” extracted and automatically validated.
Proactis introduced powerful, template-free invoice data capture technologies, including advanced “learning” capability, allowing FSHC to enter values not automatically extracted. These “learning” capabilities mean the solution remembers the location of the missed value to drive continuous data improvement.
A dedicated, web-based query resolution process was also deployed so that FSHC can rapidly resolve any invoice non-conformance issues such as missing or incorrect supplier information. This gives a clear picture of the reasons and sources of any invoice exceptions. Not only can exceptions be easily resolved, but FSHC can now engage suppliers and have them resolve queries themselves to drive out exceptions at source.