Bedford Borough Council reduces invoice processing time by over 60% with Proactis Invoice Capture

26 October 2020 – Proactis, the digital trade experts, has revealed how Bedford Borough Council is using Proactis Invoice Capture to improve invoice processing.

The Council processes over 42,000 invoices per year and was looking for a way to reduce costs and to free up more time in the Accounts Payable department by improving the efficiency of the whole invoicing process.

“The time needed to manually index and register invoices was very time consuming,” stated Steven Rogers, Management Accountant (Treasury), Treasury & Technical Accounting, Bedford Borough Council.

The Council uses the Unit4 Business Software finance system and was attracted by the integration with Proactis Invoice Capture. “We were aware of Proactis’ relationship with Unit4 and how seamlessly the two systems worked together,” said Steven.

Proactis Invoice Capture was implemented in August 2019 and the addition of Proactis Invoice Capture has enabled the Council to achieve its targets of improving invoice processing time and reducing costs across departments. “We would not have been able to reach our targets with the old way of manually processing invoices,” continued Steven. “We used to work at a rate of 72 hours from receipt of invoice to it being on the system to approval. Now this time has been reduced down to 24 hours, if not less.”

Read the full case study: Bedford Borough Council reduces invoice processing time by over 60% with Proactis Invoice Capture