Automated Invoice Management and Processing

Streamline your invoice processing and management while gaining real-time visibility of purchase commitments
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With Proactis Invoice Management you obtain a highly automated, lower cost process that greatly streamlines processing of all invoices from receipt to payment. It provides you with real-time visibility of what's happening in your finance operation, unlocking the key information you need for enhanced financial decision making.
 
By streamlining the whole process from receipt to payment, using 2 or 3-way matching, you can unlock cash flow, minimize risks and improve productivity.
With Proactis Invoice Management you can achieve:
rechnungsverwaltung lösungen
100% digital invoicing process.


rechnungsbearbeitung
Faster invoice processing and payment.


Automatisiertes rechnungsverwaltung
Automated real-time visibility of invoices to support accurate reporting and audit trail.


Vollständig transparente Rechnungsbearbeitung
Fully automated and transparent invoice processing, in one location.

Have every invoice in the right place

Proactis Invoice Management helps you get and maintain control of the whole invoicing process - from registration, to matching, to payment. It provides complete automation and will remove administrative work by ensuring that problem invoices are processed quickly and efficiently.

Invoices are imported electronically, depending on the supplier. Paper invoices can also be received and processed with minimal fuss.

Invoice Management - Have every invoice in the right place

Fast processing of problem invoices

The software will check invoices automatically against the existing purchase file (purchase order and goods receipt). A subtotal for each order, a tax amount and a total amount is then calculated, based on the order data. If the documents match, the invoice will be approved automatically.

Problem invoices are sent to the responsible employee through a workflow with any additional information. If a purchase order has not been determined, the system will send the invoice for approval to the correct budget holder.
Invoice Management - Fast processing of problem invoices

Simple passing for payment

Once the matching process is complete, all approved invoices can be passed for payment immediately. 

The system will ensure that the authorizer receives the payment instructions for this, and forwards the invoice information to your financial system. The financial information, such as cost center and ledger account number, have already been completed with the order. Invoices passed for payment can also be processed in a batch file and sent to the bank.
Invoice Management - Simple passing for payment

Strategic, automated invoicing

Getting all suppliers to submit electronic invoices from the source is clearly the most efficient strategy, however in many cases is an unrealistic expectation.

A buying organisation therefore needs to look at its digital ready-suppliers in the first instance to ensure they submit eInvoices from the source, and then fully support the rest of its supply chain with a planned, agile AP and invoicing strategy that can handle all invoice formats.

Invoice Management - Strategic, automated invoicing
Our experts will guide you through our solution and answer all of your questions.