Proactis has enabled employees to quickly and easily get what they need to do their jobs, all via a single, user-friendly interface. The purchasing process is very straightforward, saving time, reducing maverick spend, and ensuring that buyers are buying from approved suppliers, at the right prices resulting in increased on-contract spend.
Buyers can move seamlessly from Unit4 to the Proactis marketplace, select goods and services, quickly and easily, and ensure the items are paid for. The process is now auditable and compliant with complete and accurate management information on all purchases.
Suppliers no longer have to create individual quotes and are in more control of what is available – no matter how advanced they are for eCommerce. For suppliers capable of receiving orders via XML, these are received electronically and automatically by the individual finance solution. Instead of the supplier having to download a PDF and key details into their system, orders are received electronically resulting in the earliest possible delivery of goods. The line level matching of invoice to purchase order means “straight-through” invoice processing - XML invoices in particular deliver very close to 100% straight-through processing for the University meaning there is no requirement for the Accounts Payable department to handle any discrepancies.