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Contract Management:
Drive maximum value from every contract

See how Proactis can help you gain control and visibility across the entire contract lifecycle

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We help you to:

  • Increase the proportion of spend under management and on-contract by providing improved visibility and control of contracts throughout the contract lifecycle.
  • Automatically collect purchase and delivery activity for analysis of supplier performance and buyer commitments.
  • Avoid missing contract renewal dates, compliance checks and other important events. 
  • Easily perform regular contract reviews to ensure everything is working as expected. 
  • Ensure full visibility and availability of contracts with seamless two-way integration between your supplier contract repository and Purchase-to-Pay system, so buyers can requisition goods and services without switching systems mid-process.
Proactis: Quick Facts
1,000+
enterprise clients


3 million+
users


2 million+
suppliers


100+
countries served
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With Proactis you can achieve:

  • Simple sharing of contract information across your organisation.
  • Increased savings from lower prices due to greater on-contract spend, timely re-negotiation and better information for negotiations.
  • Automatic alerts to prevent unwanted contract renewals.
  • Real-time insight into your liabilities.
  • Simple sharing of information, based on authorisation rules.
  • Reduced cost of admin support in procurement and AP.
  • Increased contract commitment visibility.
  • Reduced risk of supplier non-performance with contract provisions.

We understand your Contract Management challenges

  • Contracts are often filed in different places, making it difficult to know where to find a particular contract.
  • Distributed contract management leads to duplicate agreements and missed opportunities for volume-based savings.
  • Contract review dates are often missed, resulting in unexpected lapses and unwanted automatic renewals.
  • Buyers have no visibility of contracts leading to purchases being made off-contract.
  • It is difficult to measure contract compliance and risk.
Featured customers

Caerphilly County Borough Council centralises contracts and enhances visibility of contract opportunities for suppliers

Caerphilly County Borough Council (CBC) is one of the largest Local Authorities in Wales that delivers a wide range of services to over 171,000 residents.

  • The Council wanted to achieve the best value possible from its extensive sourcing and contract management processes.
  • ​Proactis helped centralise contracts and enhance visibility of contract opportunities for suppliers.
  • This resulted in full visibility of orders, contracts and spend, and cost savings and process efficiencies for the Council and its suppliers.
"We had a vision to develop end-to-end procurement processes and workflow to manage all contracts and spending. Proactis provides complete visibility and control."

Read the full case study


University of Sussex achieves end-to-end Source-to-Contract efficiency gains as part of digital transformation

The University of Sussex is a leading research-intensive university, with staff and students from more than 100 countries.

  • The University wanted to remove manual processes from all Source-to-Contract tasks, so that staff could focus on more value-add activities.
  • Proactis has removed manual processes from supplier on-boarding, contract management and invoicing.​
  • The University has enjoyed substantial efficiency gains and cost savings, staff are channelled to negotiated suppliers and off-contract spend has been eliminated.
"The Proactis Source-to-Contract solutions that we use demonstrate a great balance of usability and functionality, and have been agile enough to meet our requirements."

Read the full case study




Watch
Proactis Source-to-Contract integrates seamlessly with the University’s Finance system to deliver efficiency gains
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Contract management at-a-click
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Explore
A practical first step to assessing your Source-to-Contract process
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