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Purchase-to-Pay (P2P) software, solutions and tools

Achieve greater control and visibility of your spend


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We understand your
Purchase-to-Pay challenges

  • Employees often make purchases without appropriate authorisation.
  • Many purchases are made from non-preferred sources and systems.
  • There is no visibility of purchase commitments until invoices arrive.
  • Costs are attributed to the wrong accounts or departments.
  • Value productivity is lost due to excessive time taken.


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We have
the solution

Purchase-to-Pay, also known as Procure-to-Pay and abbreviated to P2P, is made up of a number of stages that describe the end-to-end process from an organisation ordering a product or service to making the subsequent payment. With Proactis you can control the whole buying and eprocurement process, from initial request through to payment for good/services received. Employees will readily embrace the system as the easiest way to procure the things they need while following established policies and guidelines.

Simplify the day-to-day purchasing process while ensuring compliance with all sourcing, authorisation and financial controls. Managers have immediate visibility of request details along with related financial information to support daily buying and procurement decisions and budget control.

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What you can do
Guide your buyers to the right place with easy-to-use software

You can deter maverick spending and increase employee satisfaction by providing your staff with a system that enables a 'guided buying' experience they will readily adopt.

With Proactis software, this means highly intuitive search tools with access to authorised suppliers, items and services via a wide array of content options.

 


Accelerate approvals, while viewing budgets

Managers can issue approvals quickly, checking key details and financial information easily to support their decisions and ensure budget control. Once alerted, they can make decisions in the office or on the road via their smartphones.

You can also gain full visibility of every purchase commitment to support cash management.

 


Save hours of work for Accounts Payable - and minimise errors

Avoid the resource-draining process of manually matching invoices with purchase orders, receipts and other records. A very high percentage of invoices can be matched accurately with order details and passed for payment automatically.

Any exceptions can be handled smoothly, via a workflow-driven, trouble-shooting process that checks back with all the right people automatically.


See the big picture and always know what you’re spending

See a clear picture of epProcurement and purchasing, from transactions through to summary analysis. You can gain total visibility in near real-time. Personalised management dashboards through the software provide valuable insights for better-informed decisions by your executive team.

Learn the 5 key questions you should ask about your organization’s Purchase-to-Pay process in order to drive savings

Integrate, streamline
and automate your entire P2P process


Download our easy step-by-step guide to building your Purchase-to-Pay (P2P) business case

With Proactis software
you can achieve:

  • Avoidance of unnecessary purchases.
  • Use of negotiated supplier agreements and contracts.
  • Reduced freight/delivery costs.
  • Reduced cost of PO handling.
  • Reduced cost of Accounts Payable.
  • Financial control and visibility.
  • Reduced risk of supplier non-conformance and non-compliance.
  • Data for spend analysis.
  • Increased workforce morale and productivity.

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Need immediate support?
We are able to help reduce time spent on invoice processing with our managed or self-serve invoice capture solutions. We can digitise 100% of your invoices, regardless of the format you receive them in, allowing you to remain agile to the changing demands on your business. 


Find out how
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Related solutions
Spend Control Ensure better visibility and control of expenditure
Accounts Payable Automation 100% electronic invoices, ready for touchless processing, from day 1
Invoice Capture Managed Service Make all of your invoices ready for passing into your finance solution or the query desk within 48 hours
White paper
Gain a view of how a good Purchase-to-Pay software solution can help you drive savings
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Case study
Pobl achieves straight-through processing of over 18,000 orders
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How to...
The secret to effective, agile, automated P2P
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Tool
Perform a customised assessment of your Spend Management processes
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Explore
A practical first step to assessing your process for Purchasing and Accounts Payable
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