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Agile Accounts Payable (AP) Automation


100% electronic invoices, ready for touchless processing, from day 1


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Assess your Accounts Payable process
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We understand your Accounts Payable (AP) Automation challenges

  • Unstructured invoices – dealing with all types of invoices (which have no common format) across the supply chain is a challenge with many issues.
  • Paper and PDF invoices lead to extensive manual keying and associated keying errors, as well as misplaced paper documents.
  • These manually intensive, error-prone tasks lead to non-conforming invoices, excess costs, inaccurate payments and the risk of fraud.
  • Lack of efficiency eliminates the ability to take advantage of early payment revenues.
  • The opportunity for broader finance transformation is difficult until accounts payable processes are improved and automated.


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Related resources

We have
the solution

Capture all of your invoices and convert non electronic data (paper and PDFs) into eInvoices, validate their accuracy by checking for a PO, duplicates and a valid supplier, and then transfer them into your finance system for matching and payment approval.

Our fully automated Accounts Payable software offers efficient invoice management which enables complete audit visibility, stronger compliance, fast query resolution (with a dedicated query resolution team) and the opportunity to support suppliers with early payment without adversely affecting your cashflow. Additionally, it helps enhance supplier engagement and reduce invoice fraud by eliminating invoice tampering, validating suppliers and confirming goods receipt.

Choose to run the process yourself using our AP automation solution, or take advantage of our fully managed capture service where all invoices are 100% electronic, cleansed and available for matching/approval or pre-matching query resolution within 48 hours.
 

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What you can do
Intelligent document and data capture

Turn paper and PDF invoices into ready-to-process electronic records using advanced OCR scanning technology. It captures a scanned image of the document, extracts all the key information, creates an electronic record and provides instant access to the electronic image of the invoice.
 


Switch to 100% paperless invoicing - from day one 

Further increase efficiencies by eliminating the use of paper invoices with any type or size of supplier. You can select the best-fit approach for each supplier, including high volume/frequent suppliers as well as low volume/infrequent suppliers. These include: eInvoice file transfer, online supplier self-service direct entry and ‘PO Flip’ invoice submission.


Make processing hands-free, wherever possible

Processing becomes highly streamlined because coding is ready-populated upstream. Invoice receipt, review, matching and approval can be handled automatically, saving hours for your staff, while stopping fraud and error. Faster processing leads to easier cash management, swifter payments and early discounts.


Benefit from closer supplier relationships

AP Automation becomes even more efficient when combined with The Business Network from Proactis. You can take collaboration to the next level and embrace 'best practice', streamlining communications and providing suppliers with a wealth of self-service tools.

Proven quantifiable success

  • Screwfix saves over £100,000 per annum continuously.
  • P&O Ferrymasters reduced invoicing costs by over 35%.
  • Wigan Council achieved 66% invoice processing cost savings.
  • Four Seasons Health Care reduced costs by 41%, while improving efficiency by 65%, all within 12 months of implementing.
  • Mears increased AP performance by 500%.
  • Bauer Media reduced Accounts Payable costs, while improving supplier experience.
Read how Wigan Council automated AP to achieve 66% process efficiency savings

With Proactis’ AP Automation software you can achieve:

  • 100% capture of all invoices from day one.
  • Reduced errors and faster invoice matching and approval.
  • Reduced cost of Accounts Payable.
  • Early payment revenues.
  • Better, automated cashflow.
  • Reduced fraudulent activity.
  • Complete supplier self-service.
  • Stronger supplier relationships.
  • Improved audit visibility.
  • Better data for spend analysis.

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Download AP and Invoice Automation brochure
What you can do
Supplier
self-service

With Proactis software, quickly onboard new suppliers, allow them to edit their information and add missing PO numbers as part of a ‘No-PO, No-Pay’ policy.

Read how Proactis helped City of Wolverhampton Council with its transformation to ‘No PO, No Pay’


100% invoice capture
from day 1

Turn paper / PDF invoices into ready-to-process electronic records using advanced OCR scanning technology. Further increase efficiencies by accepting eInvoices from source, including XML, direct entry via a portal, and ‘PO Flip’ invoice submission.

 


Integrate with your
finance/ERP system

Feed all eInvoices into your chosen finance system for matching and approval. Our solutions are system agnostic and are able to integrate with all ERP and financial systems including: Unit4, Infor, MRI, Deltek, SAP, Oracle, Microsoft Business Central, TechnologyOne, Epicor, JD Edwards, Peoplesoft, Netsuite, and Workday.

 


Turn your AP function
into a revenue centre

Support your suppliers and generate revenue, by offering early invoice payment without adversely affecting your cashflow or payment terms.

 
Need immediate support?
We are able to help reduce time spent on invoice processing with our managed or self-serve invoice capture solutions. We can digitise 100% of your invoices, regardless of the format you receive them in, allowing you to remain agile to the changing demands on your business. 

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Related materials
Purchase-to-Pay Achieve greater control and visibility of your spend
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Electronic Invoicing What is eInvoicing and how can you efficiently process 100% of your invoices, regardless of their format?
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Invoice Capture Managed Service Make all of your invoices ready for passing into your finance solution or the query desk within 48 hours
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Article
Business Continuity: Accounts Payable Processing
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Tool
Invoice processing cost reduction calculator
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White paper
Formulate and execute a strategy to automate invoice processing, and the associated benefits
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