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Achieve greater
control and visibility
of your spend  

Purchase-to-Pay


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We understand
your challenges

  • Employees often make purchases without appropriate authorisation.
  • Many purchases are made from non-preferred sources.
  • There is no visibility of purchase commitments until invoices arrive.
  • Costs are attributed to the wrong accounts or departments.
  • Value productivity is lost due to excessive time taken.


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Related resources
Case study
Police authority reduces processing costs and cycle times by automating Purchase-to-Pay
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Case study
Caerphilly County Borough Council achieves end-to-end procurement with Proactis
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We have
the solution

Purchase-to-Pay, also known as Procure-to-Pay and abbreviated to P2P, is made up of a number of stages that describe the end-to-end process from an organisation ordering a product or service to making the subsequent payment. With Proactis you can control the whole buying process, from initial request through to payment for good/services received. Employees will readily embrace it as the easiest way to buy the things they need while following established policies and guidelines.

Simplify the day-to-day purchasing process while ensuring compliance with all sourcing, authorisation and financial controls. Managers have immediate visibility of request details along with related financial information to support daily buying decisions and budget control.

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What you can do
Guide your buyers to the right place

You can deter maverick spending and increase employee satisfaction by providing your staff with a 'guided buying' experience they will readily adopt.

With Proactis, that means highly intuitive search tools with access to authorised suppliers, items and services via a wide array of content options.

 


Accelerate approvals, while viewing budgets

Managers can issue approvals quickly, checking key details and financial information easily to support their decisions and ensure budget control. Once alerted, they can make decisions in the office or on the road via their smartphones. You can also gain full visibility of every purchase commitment to support cash management.

 


Save hours of work for Accounts Payable - and minimise errors

Avoid the resource-draining process of manually matching invoices with purchase orders, receipts and other records. A very high percentage of invoices can be matched accurately with order details and passed for payment automatically. Any exceptions can be handled smoothly, via a workflow-driven, trouble-shooting process that checks back with all the right people automatically.


See the big picture and always know what you’re spending

See a clear picture of purchasing, from transactions through to summary analysis. You can gain total visibility in near real-time. Personalised management dashboards provide valuable insights for better-informed decisions by your executive team.

Integrate, streamline
and automate your entire P2P process

With Proactis
you can achieve:

  • Avoidance of unnecessary purchases.
  • Use of negotiated supplier agreements and contracts.
  • Reduced freight/delivery costs.
  • Reduced cost of PO handling.
  • Reduced cost of Accounts Payable.
  • Financial control and visibility.
  • Reduced risk of supplier non-conformance and non-compliance.
  • Data for spend analysis.
  • Increased workforce morale and productivity.

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Need immediate support?
We are able to help reduce time spent on invoice processing with our managed or self-serve invoice capture solutions. We can digitise 100% of your invoices, regardless of the format you receive them in, allowing you to remain agile to the changing demands on your business. 


Find out how
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Related solutions
Proactis P2P Mobile App Achieve greater control of your spend, on the move
Accounts Payable Automation 100% electronic invoices, ready for touchless processing, from day 1
Expenses Gain control of “after-the-event” purchase claims
White paper
Gain a view of how a good Purchase-to-Pay software solution can help you drive savings
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Case study
Pobl achieves straight-through processing of over 18,000 orders
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Article
Procurement success - drive adoption through user experience
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Tool
Perform a customised assessment of your Spend Management processes
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Explore
A practical first step to assessing your process for Purchasing and Accounts Payable
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