Proactis: What have been the key changes in Finance and Procurement as a result of the programme?
Tim: There are actually three main groups in the central function that have been positively affected by this:
The Buying team
Now, instead of receiving hundreds of pieces of paper, emails, or phone calls with part requests, the new catalogue system, which contains 80% of all parts that have been ordered in the last 12 months, means engineers can simply select parts themselves, enter their requisition, and if they have the right levels of authorisation, can order the part from the supplier. The result is that the Buying team can now concentrate on the more value add tasks. Additionally, if necessary, engineers can take a photo of any new parts and the Buying team can look for these more specialised parts.
The new system means that the Procurement team no longer needs to deal with lots of queries from suppliers, and can now focus on renegotiating contracts, and getting the best prices and terms for items being bought. This has resulted in huge savings, while freeing up time to more effectively manage the catalogues, including onboarding new suppliers to give engineers options, at agreed prices.
Accounts Payable (AP) team
On the whole, invoices now match the POs as this whole process is done through the catalogues (at fixed prices). Instead of receipting just from the invoice (with no proof of delivery), as done previously, the engineer has to receipt the goods, and highlight any non-conformance - the AP team can now focus on real queries. About 60% of invoices now go straight to payment.
RMPFS is well on the way to achieving its efficiency targets, and Proactis is proud to be part of the financial and procurement transformation programme.