Proactis and the Procurement Act requirements

The Act will reduce the number of procedures and through the Competitive Flexible Procedure, allow authorities to take greater ownership in the design of their processes.

Today Proactis provides authorities with highly flexible procedure templates, within which users can easily design their own workflow to encompass all required steps and stages, conflict assessments, approval gateways and supplier interactions. Users are not bound to a rigid set of structures but can create flexible procedures to suit their needs.

The Act will require organisations to share more information throughout the procurement lifecycle including notices or contract award details.

Today, Proactis allows authorities to add communication stages throughout the sourcing process. This includes the publication of notices, with in-built channels to existing public notice boards such as ContractsFinder and FTS, as well as communication directly with the supply chain. Reporting allows for data to be analysed for pipeline visibility and can be shared easily outside of Proactis as needed. The Supplier Network provides a single, central hub for all supplier communication. Proactis is working closely with The Cabinet Office to ensure compliance with future notice types.
 

Authorities are encouraged to consider whole-life costs rather than just pricing.

Today Proactis provides authorities with the means to build comprehensive evaluations into their sourcing events, allowing for all manner of qualitative considerations, as well as pricing to be evaluated. Authorities can apply complex weightings as needed to their evaluations, ensuring outcomes are automatically ranked based on true value for money.
 

The Act emphasises the importance of taking into account social value, sustainability, environmental and economic outcomes in procurement decisions.

Proactis provides the tools to capture, assess and report on key supplier data, covering the whole spectrum of ESG considerations. This features in all aspects of the Proactis platform, from supplier engagement, through to how procurement exercises are managed and evaluated, to contract lifecycle management including KPIs.

Automated document expiry monitoring, configurable supplier rating scorecards, detailed contract KPIs and a dedicated portal for buyer-supplier interaction puts all of this information at your fingertips for detailed analysis to drive considered decision-making.
 

Reduced timelines and simplification of the challenge process to minimise delays.

The Proactis Supplier Network has been providing authorities with a dedicated hub for managing the challenge process in a compliant, controlled and auditable manner for over 15 years.  

Procurement procedure templates allow authorities to define appropriate timeframes as needed to accommodate current and future requirements.

A new central unit to oversee and analyse public procurement, providing guidance and support ensuring compliance with the new rules.

Providing a single, centralised platform for all procurement activities. Proactis delivers full visibility across supplier management, sourcing and contract management activities and data.

The Act promotes innovation and aims to make it easier for SMEs to compete for public contracts through reducing administrative effort and ensuring accessibility of opportunities.

The streamlined and easy-to-use Supplier Network encourages maximum supplier adoption, particularly from smaller suppliers, for whom onerous or manual processes could be a barrier to entry.

Automated notifications, easy-to-understand workflow, with the use of dedicated Proactis Supplier Support all contribute to closer collaboration between all areas of the supply chain, freeing organisations up to focus on real value through innovation.

The Act encourages the use of digital tools and platforms to improve efficiency and accessibility, with the use of E-Procurement systems mandated to streamline processes and access to information.

Proactis has been the E-Procurement platform provider of choice to the UK public sector for many years, with a footprint covering over 50% of Authorities and other regulated organisations. Proactis solutions streamline, automate and centralise all procurement processes, driving efficiency, reducing risk, ensuring compliance and giving full visibility of data. This makes Proactis your partner of choice.