How Proactis helped
Having already implemented Proactis’ sourcing tool, the decision was made to approach Proactis about helping to manage the Council’s contracts, the terms and conditions, health and safety and insurance documents, and more importantly, making these available to those that needed it.
“When we first started, we didn’t really know what we wanted, but when we were shown what Proactis could do, it exceeded our expectations. We already had Proactis software at the front-end of our tendering process, so, we were already familiar with it. The reporting tool in particular is quite vast -- if we’ve got a field in the system, we can report on it,” stated Caroline.
Through the solution, the Authority has set up a central electronic repository for all types of supplier contracts, to standardise organisation-wide contract storage and management. All contract data is now visible by the relevant Manager, as well as the management team across the Authority, and an audit trail is created.