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Gain visibility
and control of spend

Problem

After payroll, the biggest source of cost in almost all organisations is the procurement of the expense items, outside services and capital items needed to support your organisation's operations - the items that represent the “cost of doing business”. Employees need the ability to buy what the business requires - without delay. But the organisation also needs to ensure purchases are properly authorised before they take place.

Solution

You can now gain visibility and control of your corporate expenditure. Replace manual purchasing methods with online tools. Enable rule-based workflow to automate the approval routing based on established financial and organisational criteria. Convert approved requisitions to orders and deliver them automatically to suppliers in the preferred format. Receipt goods and services and collect coding information online. Automate the entire invoice registration, validation, matching and payment approval process. Purchasing becomes ultra-simple for everyone, with each transaction authorised and recorded accurately. The invoice management process becomes highly streamlined and automated.

Proactis capabilities:



  • Ensure compliance with established rules and workflow.
  • Make it easy for employees to do the right thing and buy from preferred suppliers.
  • Make authorisation easy for managers and buyers using workflow technology.
  • Automate the matching process with all the right information about purchases captured and available.
  • Speed resolution of discrepancies with electronic troubleshooting.
  • Accelerate the overall buying and Accounts Payable process to lower cost per transaction.
Solutions
Purchase-to-Pay Achieve greater control and visibility of your spend
Content Management Increase on-contract spend and ensure use of approved suppliers
Accounts Payable Automation Achieve business transformation, while cutting cost and complexity
Related resources
White paper
5 key questions that every CFO should ask about their organisation’s Purchase-to-Pay process
Download
Article
Procurement success - drive adoption through user experience
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Case study
Police authority reduces processing costs and cycle times by automating Purchase-to-Pay
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