How Proactis helped
A team from the University looked into a number of solutions and Proactis was the best fit for its requirements. The University was already using a Marketplace solution from Proactis, and a relationship had built up over the years. It was a natural fit.
”We very much like how Proactis works, as a technology partner, rather than providing individual tools,” stated Ian. “Using Proactis’ expertise, we wanted to be as close to the front of the trend in terms of technology, with automated and digitised processes, as much as possible.”
The Proactis solution has streamlined and automated supplier relationship management (SRM), contract management and eProcurement processes. SRM is the area that people from across the University come across most, for example, when they want to add new suppliers. The solution has removed many manual processes, so staff can focus on more strategic, value-add tasks.
Due to the success of the Source-to-Contract solution, the University subsequently looked into what could be done about its Accounts Payable processes. A lot of paper and manual keying was involved, and, due to the relationship with Proactis, the University chose Invoice Capture to digitise the process. The Finance Team is now able to capture invoices, convert non-electronic data into eInvoices, validate accuracy by checking for a PO, duplicates and a valid supplier, and then transfer them into the finance system for matching and payment approval.