How Proactis helped
Proactis provides a streamlined purchase order processing system and online expenses module. Using Invoice Capture, Bauer Media scans and imports electronic invoices but now, when invoices come in, PO numbers are quoted on the invoice, resulting in straight-through processing. And because Proactis integrates seamlessly with SAP, payment is quicker and more accurate.
If there is a mismatch or error, it is automatically work-flowed out to the relevant business though Proactis. Previously this was being done manually but the process is now not only quicker but has vastly improved auditability and traceability.
Bauer Media was also able to introduce a ‘no PO, no pay’ policy. If an invoice is received with no purchase order number, it is automatically returned to the supplier for validation. The robust process ensures the AP department knows how much is being spent, and what is planned. All spend data is up-to-date and accurate and provides visibility into the company’s total combined spend, including all AP transactions.