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Contract Management

Achieve complete contract compliance and drive maximum value from every supplier contract

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We understand your 
Contract Management 

  • You need to ensure on-contract spend and use of approved suppliers across your organization.
  • Buyers have no visibility of contracts leading to purchases being made off-contract.
  • Contract review dates are often missed, resulting in unexpected lapses and unwanted automatic renewals.
  • Monitoring contracts is time- and labor-intensive.
  • It is difficult to measure supplier non-performance, contract compliance and risk.


We have 
the solution

With Proactis you can increase the proportion of spend under management and on-contract by providing improved visibility and control of contracts throughout the contract lifecycle, and by ensuring that the organization consistently utilizes them when buying goods and services.
All contracts can be recorded and stored centrally, so you will have complete visibility into all required contract information. You will also always have real-time insight into your financial liabilities and a reliable way of maintaining your extensive contract portfolio. 


What you can do
See everything, instantly

Managing hundreds or thousands of contracts just got easier. You can monitor contract dates and other important details, based on defined criteria (Key Performance Indicators) and notice periods, alerting your team whenever action is needed. It automatically gathers all purchase activity so you can monitor and analyse supplier performance and buyer commitments easily.

Schedule key events - and never miss them

Avoid missing contract renewal dates, compliance checks and other important events. The system remembers and alerts you automatically, so every event is addressed at the desired time.

Transparent processes and procedures

The solution ensures that everyone uses the most recent version of a contract and complies with the correct terms and conditions. Product catalogs can be linked to contract data for maximum efficiency. The solution becomes more powerful when combined with Proactis’ Procurement solution.

Control every contract

The solution supports all forms of contract, from new to recurring. Recurrent contract obligations (such as leases and telephone or maintenance costs) can be easily defined and monitored, giving a clear insight into financial liabilities and resulting in smarter and faster invoice processing. The incorporated Document Management System means you can store all details captured in any sort of document and retrieve these easily.

Gain control and visibility across the entire contract lifecycle 

With Proactis 
you can achieve:

  • Simple sharing of contract information across your organization
  • Efficient and transparent working contract management and processes.
  • Automatic alerts to prevent unwanted contract renewals.
  • Effective monitoring and assessment of contract agreements.
  • Real-time insight into your liabilities.
  • Simple sharing of information, based on authorization rules.
Spend management starts here
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Learn more
Case study
Property Management company CBRE Ltd. increases value with Proactis spend management