Automatically
allocate
costs
Proactis Procurement will arrange the cost allocation for budgets and invoice processing automatically, from the moment the purchase request is created. You can then allocate cost centers to an individual user (for example, the person placing the order, assistant or budget owner) or to a department. Cost accounts can be allocated to individual products and/or categories within a procurement catalog, so when the person placing orders selects a product or catalog, the cost category will be entered automatically.
Approve requests,
quickly and
accurately
You have complete control of ordering authorization, stock and budgets to ensure that your employees are ordering within the defined procedures - removing unauthorized agreements. You can define the approval structure in the system based on product type, cost center and order amount and a flexible workflow ensures that orders are always approved in accordance with the internal procurement rules. The system ensures that all users have insight into the status of their order request.
Create and
book orders,
simply
Once the order request has been approved it is converted automatically into an order. The flexibility of the solution means that one request can be split into multiple orders, depending on the number of suppliers in the request. Each order is given a unique order number that matches the order request and can be linked to your financial system. All orders will be entered automatically at the correct cost account and center.
Consistent
assessment of
deliveries
You can enter the receipt of (partial) deliveries and (partial) receipts in the system, but you can also register the condition of the delivery. This will ensure that you can keep track of which deliveries are not accurate or fit for purpose. By determining this data consistently and in full, you will have vital management information to further improve your operational procurement processes.