We have
the solution
Proactis Invoice Scanner solves one of the biggest bottlenecks in the Accounts Payable department and it unlocks greater efficiencies downstream, all the way through to invoice payment.
You can process, deliver to the correct budget holder for checking at the correct moment, pay and, last but not least, archive all your invoices quickly and without errors with full integration with your existing Proactis Purchase-to-Pay system or other finance/ ERP/ procurement solution.
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What you can do
Intelligent document and data capture
Invoice Capture turns paper and PDF invoices into ready-to-process electronic records. It captures a scanned image of the document, extracts all key information, creates an electronic record and provides instant access to the electronic image of the invoice. Manual invoice keying is eliminated, the exception resolution process is streamlined, and the resulting file of electronic invoice records is ready for automated matching or approval.
A full range of electronic invoice methods
Further increase efficiencies by completely eliminating the use of paper invoices with any type or size of supplier. You can select the best-fit approach for each supplier, including high volume/frequent suppliers as well as low volume/infrequent suppliers. These include eInvoice file transfer in various common formats such as XML or UBL 2.0. Invoice Capture exports the captured invoice information to your target system so that it can be coded, authorized and approved by your Accounts Payable staff.
Automatic matching with purchase orders
The solution can process invoice line items, which is a condition for automatic purchase order matching. By integrating the software with your purchase and financial systems, you can increase the value of your electronic invoice processing considerably.
Efficient and accurate verification
The solution provides each user or user group with a separate inbox that will only contain the invoices for which the user or user group is responsible. This ensures that the work can be shared amongst different employees without running the risk of providing unauthorized access.