Supplier On-boarding

Make transactions faster, easier and more efficient for both you and your suppliers

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We understand your 
Supplier On-boarding challenges

  • Your procurement platform needs to benefit both buyers and suppliers.
  • Information should be open and accessible for all parties.
  • Suppliers that do business with multiple customers have to use multiple systems.
  • Dealing with multi-national suppliers can be a real challenge.
  • Suppliers want to use a new, up-to-date system but don't always feel comfortable, especially if they are note not using it on a day-to-day basis


We have 
the solution

Proactis provides a single online platform for business transactions and communication with your suppliers, making transactions faster, easier and more efficient for both you and your suppliers.
We enable suppliers to connect to your system easily, from a simple web application through to full system integration. We make a distinction between internal catalogs and Open Catalog Interface (OCI) external catalogs. Internal catalogs mean that the supplier can enter products and services in the supplier environment, with OCI the information on products and services remain on the supplier’s server and these are “collected” from the supplier’s server. 

What you can do
Internal catalog management

Suppliers can do business easily with their customers through an online application. This gives them access (free of charge) to a range of user-friendly facilities in order to communicate effectively with the buying organizations. For example, they can present and manage catalogs and receive orders. They can configure the interface to their requirements and keep the information up-to-date themselves.

External catalog management

While the product and price information remains on the supplier’s server, using the Open Catalog Interface protocol makes it possible to make a product selection in the supplier’s selling environment. After the selection, the basket with the product information is sent on to Proactis for processing of the order, approval completion and the order creation.

Efficient communication

Proactis also offers suppliers practical support with communication regarding logistics. They can easily use the system to inform customers whether products are in stock or not. They can also use their assigned supplier environment to automatically inform the buying party of logistics information, deal with complaints and communicate about the processing. The environment is multi-language so suitable for international suppliers.

Support with e-RFX & e-auctions

Based on best practices and years of experience, we help your suppliers to carry out sourcing events smoothly, from beginning to end, with the best possible results. Our experts can also provide training courses in order to introduce your suppliers to the system, so that they can also use it effortlessly. Furthermore, we offer the option of providing remote assistance to your suppliers during a sourcing event.

Suppliers receive approved purchase orders faster, and have immediate insight into orders, invoices and payment status

With Proactis 
you can achieve:

  • Connect and interact with suppliers, seamlessly.
  • A proven way of helping suppliers carry out sourcing events smoothly, from beginning to end, with the best possible results.
  • A single supplier environment for suppliers that do business with multiple, international customers.
  • An efficient way of dealing with large and dynamic catalogs, for products with many options and products which need to be modified specifically for each customer.
  • Guarantees that the range and the prices in the supplier environment matches the contractual agreements made with the customer.
  • Reduced time spent on dealing with enquiries as requisitioners can constantly monitor the status of every purchase order.
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Related solutions
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Purchase-to-Pay Achieve greater control and visibility of your business spend