The PROACTIS supplier management solution helps procurement departments build and maintain a strong supplier base by structuring and streamlining the entire supplier lifecycle - from initial identification through adoption, approval, transacting and analysis.

PROACTIS provides the capabilities to:

• Support efficient, consistent supplier collaboration and management
• Shorten lead times
• Enable controlled supplier self-service
• Eliminate inefficient administrative effort of managing suppliers
• Reduce supplier risk and improve supplier relationships
• Improve intelligence on suppliers

To learn more about PROACTIS Supplier Management, contact us today.

Good suppliers are an important asset to any organisation and crucial to facilitating what an organisation does. Each supplier represents a relationship which needs to be nurtured while risk is being managed.

Collecting and maintaining accurate, up-to-date information is crucial to maintaining a clear picture of current and potential suppliers, while ongoing two-way communication is vital for relationships.

However in many organisations, supplier adoption and communication processes are cumbersome and inconsistent, for example:

• Supplier engagement and adoption is time-consuming for both parties
• Supplier qualification is often too subjective, providing little visibility of risks
• Consistent measurement and evaluation of supplier performance is difficult, often resulting in "best guess"
• Keeping suppliers' profiles and catalogues up to date is an enormous task
• Accounts Payable personnel spend too much time answering supplier questions about invoices and payments

Working with our clients, PROACTIS addresses these issues.

PROACTIS Supplier Management helps you to speed the sourcing of new suppliers of goods and services with a controlled procurement process. This is done via:

• A central Portal for all supplier and buyer collaboration
• Consistent and easily accessible supplier intelligence
• An invaluable reservoir of supplier information in the sourcing process
• Removing onerous and repetitive file maintenance tasks with supplier self-service.

To support supplier recruitment, qualification and adoption of suppliers, PROACTIS enables a highly efficient and collaborative process with:

• Rapid supplier upload facilities to allow a fast start to the supplier recruitment effort
• Simplified identification of potential suppliers in a single supplier directory
• Sophisticated questionnaires to ease the suppliers into the process while eliminating risk
• Invitation mailers encouraging suppliers through the recruitment process
• Enabling suppliers to respond electronically and obtain full visibility of the process
• Auto scoring techniques providing immediate visibility of the appropriateness of a supplier

Once the relationship is established, PROACTIS reduces supplier administration effort by allowing:

• Suppliers to directly maintain standard information with self-service profiles
• Suppliers to state what goods and services they sell in a clear and normalised format with self-service catalogue management
• Streamline the sourcing process with electronic response and quotation document posting
• Direct purchase order posting to the supplier, providing a convenient alternative for suppliers to receive orders
• Simple invoice creation from purchase orders posted to suppliers on the portal, even for smaller and infrequent suppliers
• Simple transmission of electronic invoices generated by suppliers' internal systems
• Scheduled reviews ensuring suppliers remain within their accreditation and contract conditions

PROACTIS empowers buyers and suppliers to interact effectively and economically. This provides the information needed to source best value while monitoring supplier performance and risk.

The PROACTIS supplier management solution enables efficient, consistent supplier recruiting, qualification, adoption, and performance appraisal. PROACTIS also provides suppliers controlled access to maintain their own company information and catalogue, and to view current account status without needing to call.

• Improve service, cost and the ability to adapt to changing market influences
• Segment your supplier base by considering the internal needs of your business, spend and risk factors
• Unlock value by aligning business objectives with the activities of building successful supplier relationships
• Tailor processes, roles and responsibilities in managing different supplier segments
• Support market and category knowledge and commercial and contractual expertise with access to up-to-date supplier information
• Explore additional, out-of-contract business opportunities
• Collaboratively work with the business and suppliers to drive value
• Undertake risk mitigation exercises and share knowledge for mutual gain

To learn more about PROACTIS Supplier Management, contact us today.