PROACTIS sourcing solutions help procurement departments to find, evaluate and engage suppliers of goods and services. Cost savings and best value are obtained by improving the effectiveness and transparency of the sourcing process, whilst reducing administrative time and effort.

PROACTIS provides the capabilities to:

• Achieve cost savings on goods and services
• Select the best value suppliers for all types of goods and services
• Reduce off-contract, off-catalogue pricing and buying
• Ensure a structured, transparent process
• Significantly reduce administration effort

To learn more about PROACTIS sourcing solutions contact us today.

Effectively defining the buying need and selecting the right suppliers is critical for an organisation looking to obtain more from its purchasing budget whilst managing risk. Whether it's a one-time capital equipment purchase or project contract, or for ongoing supply of particular goods or services, the process is complex and time consuming.

• It is difficult to collect requirements from the end users and organise them into an effective expression of need in the form of a supplier questionnaire such as an RFI, RFP, or RFQ
• The task of evaluating supplier responses is paper intensive and extremely time consuming, and often becomes too subjective
• Rules that govern the sourcing process are often too complex to remember, so they are frequently ignored or inadvertently bypassed
• It's often too difficult to define the process and track the progress of a sourcing event or know when it should be completed
• Showing that a fair and methodical approach has been taken is problematic
• There is limited information to make informed sourcing and supplier decisions.

Working with our clients, PROACTIS addresses these issues.

PROACTIS enables each sourcing event to be defined and managed as a project with a sequence of events and dependencies with defined ownership. Visibility of progress is provided at every stage.

• Establish a standard process for each type of purchase with dated activities and milestones
• Ensure clear visibility and responsibility of ownership for event activity
• Outline the timeline for each sourcing event and any critical path dependencies within the process
• Enable a seamless process with alerts and reminders generated to relevant parties
• Obtain an up-to-date view of all projects and stages

PROACTIS helps organisations develop supplier requests that effectively express their buying need, then streamline the process of publishing and evaluating responses, and ultimately awarding the contract.

• Improve the process by managing the specification of need using a library of stored questionnaires
• Publish requirements on the Web or any other publication (e.g. community portals, Official Journal of the European Union (OJEU), etc.)
• Allow suppliers to electronically submit responses without the need for cumbersome paperwork
• Automatically evaluate sourcing events according to your predefined criteria
• Streamline sourcing process with acceptance and rejection communication to suppliers when awarding contracts

To learn more about PROACTIS sourcing solutions, contact us today.

PROACTIS sourcing solutions help you to collaborate and negotiate more effectively in sourcing to achieve cost savings and obtain best value.

• Streamline the sourcing lifecycle: supplier identification, qualification, negotiation, award, implementation and evaluation
• Engage more strategically with suppliers and capture additional savings opportunities
• Improve results by exploiting best practice templates and decision support tools
• Facilitate team-based, collaborative scoring and judging of sourcing events
• Eliminate errors and risk with closed-loop supplier collaboration processes
• Streamline and automate supplier communications over the Web with self-service capabilities
• Enable controlled, policy-driven employee requisitioning
• Leverage more effective compliance monitoring and management

To learn more about PROACTIS sourcing solutions, contact us today.