PROACTIS invoice receipt and data capture solutions improve the efficiency and accuracy of handling inbound documents. This includes capturing incoming information and processing it through business workflows quickly and easily.

PROACTIS offers a full range of solutions from scanning and document management through to fully automated processes incorporating OCR data capture technology and eInvoicing.

• Cut up to 60% of your invoice processing costs
• Save time and money with automated review and approval workflow
• Eliminate manual checking, distribution and archiving of paper-based invoices
• Streamline your ERP process.
• Achieve ROI in less than nine months

To learn more about PROACTIS solutions, contact us today.

Organisations looking for increased efficiency are seeking to eliminate labour-intensive manual input and registration of invoices received against purchases. Manual invoice registration is an inherently error-laden process involving re-keying of data and all the paper-based inefficiencies associated with it.

These errors and inefficiencies lead to increased workload for the Accounts Payable department and result in consequent delays in supplier payments.

In order to automate the receipt of invoices, there is a need to recognise that:

• Many suppliers are not technically ready or knowledgeable enough to eInvoice
• Those who are have varied electronic formats
• The complexity of setting up transaction channels is a barrier to entry for suppliers
• Buying organisations are unwilling to compromise their firewall
• eInvoices alone don't handle the complexity of troubleshooting exceptions
• It can be difficult to identify ownership of technology problems

Working with our clients, PROACTIS addresses these issues.

PROACTIS invoice receipt and data capture solutions provide every level of invoice automation from manual capture of paper invoices, through document scanning to eInvoice transmission/receipt.

PROACTIS provides a transaction hub which securely automates the eInvoice channel and streamlines the purchase invoice business process. Electronic invoices are received, registered and matched and even low-tech suppliers have the facility to reverse purchase orders and send back to the buyer a corresponding invoice.

• User-friendly interface for ease of use
• Leading-edge optical character recognition (OCR) scanning technology to scan all critical invoice data to create an electronic record
• A secure eInvoice channel dedicated to a specific supplier and allowing buyer-led receipt of transactions
• Wizard-driven channel set-up minimises set-up time and encourages both parties to participate
• Suppliers can provide document flow in one of many formats including FTP, Web Service, HTTPS Post, Manual Upload etc
• PROACTIS performs the data conversion work automatically on receipt of document
• Integration to standard business processes means resolving problems is consistent with manual processes
• Optional digitally-signed source document copies provide audit facility for all inbound eInvoices
• Simple and cost effective order-to-invoice turnaround system for suppliers who are unable to generate electronic invoices from their own systems

To learn more about PROACTIS invoice receipt solutions, contact us today.

PROACTIS invoice receipt and data capture solutions accept any type of incoming invoice and translates it into the data format your business requires. This includes quickly converting paper invoices into workflow-ready electronic data.

PROACTIS invoice receipt and data capture solutions offer:

• Easy-to-use solution for managing and controlling your organisation's invoice processing
• Achieve real-time visibility into invoice handling
• Minimise the cost of capturing invoices by enabling electronic invoicing
• Exploit fully automated workflow from data capture and review to approval, cost allocation and transfer to payment
• Improve business performance and free staff to focus on core activities
• Use of the latest imaging and OCR technology to scan invoice data from paper-based invoices to create an electronic record
• Store invoices in accordance with compliance regulations
• Provide timely and accurate financial reporting and control
• Leverage existing IT investments with integration to ERP and finance systems

To learn more about PROACTIS solutions, contact us today.