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Public Sector Spend Control Insights: Issue 1

The pursuit of value for money for the taxpayer must remain uncompromising. While progress has been made in transforming the standard of public procurement over the last decade, greater improvements are needed to meet unprecedented challenges: new efficiency targets and demand for increasingly high quality public services at good value for money and in a sustainable way.

Many organisations are adopting eProcurement solutions to save money by slowing down spend, driving compliance to strategic agreements and speeding up the process of invoice matching. But it is not just about solving a technical problem. It requires a much bolder approach. Only tackling the technical challenges of automating paper-intensive and manual processes is not sufficient; the idea is to continually evolve these processes to improve performance and ultimately deliver efficiency gains.

So, consider how effective your procure-to-pay processes are. Ask yourself these questions:

• Do your staff buy items or services in an ad hoc fashion that results in premiums bing paid?
• Can managers effectively manage their budgets and keep track of purchase commitments?
• How many suppliers do you purchase like-items from but at different prices?
• How many individuals need to touch the purchase order before it can be sent?
• Do you know how much it costs to collaborate and transact with suppliers?
• How many purchases are made off-contract?
• Are Accounts Payable chasing an endless trail of paperwork?

The focus must be to get as much spending as possible under control. But more importantly, to create a new wave of efficiency for your organisation.

This edition of Spend Control Insights, from PROACTIS, explores some of the most common questions involving eProcurement adoption and maximising return on investment.

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