Invoice Data Capture

PROACTIS Invoice Data Capture 


Drive down costs and increase 
'straight-through' processing 
How can we eliminate manual keying of paper invoices – 100% of them?
How can we streamline exception handling?
 
And how do we make it all happen quickly?

How much resource does it take you trying keep up with invoices?


As Chief Financial Officer, you're leading an Accounts Payable team that probably receives thousands of invoices by post, fax and email. Each paper invoice or PDF needs to be treated differently - manually opened or printed, then entered into the system before processing and approval can even begin. 

It's a lengthy, resource-hungry process that adds little value. Worse still, time and costs can escalate when invoices arrive without the correct information - or errors are added during the keying process, taking up hours of administration time to unpick. Then there's the growing cost of storing paper documents.
In a notoriously low margin business, hear from the Finance Director of Yusen Logistics UK on how they are using PROACTIS Spend Control and eProcurement to streamline their procure-to-pay processes.

Take a big step towards creating a
world-class Accounts Payable service


PROACTIS Invoice Data Capture helps you to drive
down costs, adopt best practice and put yourself on the path towards 'straight-through processing'. Put simply, it turns 100% of your paper, fax and PDF invoices into system-ready electronic records. It's accurate, efficient, auditable and creates scanned images of every document. Just imagine how much simpler and faster that would be than what you’re doing today.

Start immediately - and get a Rapid Return on Investment (ROI) 


With no templates to build, you can process documents
from day one to gain even greater value from PROACTIS Purchase-to-Pay (P2P) or other purchasing/finance/ERP systems. PROACTIS Invoice Data Capture is highly scalable and can deliver value in other areas too, such as capturing data from documents for Accounts Receivable, Human Resources and Customer Service. PROACTIS can also help you to engage with suppliers and encourage more of them to switch to purer forms of electronic invoicing.

Accelerate the benefits by
choosing a managed service


With our managed service, you can gain the full benefits of electronic invoice records sooner. We take time to understand the intricacies of your business and tailor a solution that fits your needs and processes precisely, using best practice to energise the performance of Accounts Payable. And our data capture experts recognise the importance of exception handling as well as the power of technology, so every situation is well thought through and handled. PROACTIS Invoice Data Capture is also available as an on-premise solution, or as a hybrid if you choose.
 


PROACTIS Invoice Data Capture  - benefits at a glance 

It's an end-to-end process
without weak links  


PROACTIS uses a combination of powerful technology and highly refined procedures to automatically capture and extract data from paper and PDF invoice documents. We also resolve exceptions, such as missing information, and create electronic records that are ready to pass directly into your existing invoice processing system. 
Extract and validate data -
with pure genius


Our data capture process uses artificial intelligence to save hours of time for your AP staff. Firstly, the data is captured and intelligently ‘read’, removing the need for your AP staff to create templates for each supplier. Secondly, unique supplier information is ‘learned’ as the software enhances and improves its own capture performance. 
Handle errors and
exceptions with ease


PROACTIS Invoice Data Capture uses a dedicated exception handling process. This helps you to identify and correct exception invoices with minimum effort and without disrupting the processing cycle, thereby significantly reducing AP time and costs. Powerful reporting capabilities allow you to clearly identify suppliers with regular invoice problems.
Choose from a range of flexible
deployment models


PROACTIS Invoice Data Capture is available in three different packages:
  • Our managed service includes a dedicated PO box for postal invoices, paper-scanning services, optional electronic capture (for PDF, XML and EDI invoices), data extraction and cleansing, processes for exceptions, and integration with your existing PROACTIS P2P system or other finance/ERP/procurement solution.
  • Our on-premise solution is ideal if you prefer to continue to receive invoices directly from suppliers. We implement the solution at your premises, which you then manage yourself. 
  • Our hybrid model equips you to complete the scanning process on-site. After that, we translate the scanned information into meaningful invoice data, ready for processing.
 
PROACTIS Invoice Data Capture
 
We were able to solve one of the biggest bottlenecks in our Finance department and it's unlocked greater efficiencies downstream, all the way through to invoice payment.
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