PROACTIS Blog

Supplier Content Management: Make it easy for employees to find and buy what they need from established sources

Charlotte Sutton
Charlotte Sutton,
PROACTIS
In Part 1, we discussed the challenges organisations face in making supplier content accessible to employees via their Purchase-to-Pay (P2P) system. 
The PROACTIS Supplier Content Management solution helps organisations to efficiently address this important element of Spend Control. Using this solution, you will quickly and efficiently put in place:
  • Efficient, well-controlled management of electronic information about specific supplier items and services, including pricing, descriptions and rich multi-media content
  • A powerful multi-supplier search, display, select and purchase request auto-build capability within your P2P system
  • Supplier website ‘punch-out’ capabilities to integrate supplier websites into your P2P system
PROACTIS Supplier Content Management provides a highly structured, efficient, and cost-effective process to:
  • Establish your overall strategy for providing supplier content within your P2P system
    • Supplier catalogues
    • Supplier contract items and services
    • Supplier website punch-outs
       
  • Outline supplier interaction and enablement processes
    • Supplier catalogue and contract item update procedures
    • Internal controls
       
  • Deploy supporting content management technology
    • Catalogues, contracts and punch-outs
    • Supplier portal for self-service updates
       
  • Deploy employee access capabilities within P2P
    • Employee search and select
    • Auto-build of purchase requests and orders
Comprehensive content management and access tools
PROACTIS will put in place the functional capabilities you need to perform all of the start-up activities and implement efficient, well-controlled ongoing supplier content management processes. Integrated supplier catalogue and contract items management, website punch-out, and P2P search and select software have several advantages:
  • Comprehensive, best-in-class capabilities
  • Cloud and/or on-premise deployment
  • Easily grow into additional areas if desired (e.g. sourcing, supplier management, contract management, electronic trading)
Expert start-up assistance
PROACTIS Spend Control professionals will work with you and your team to perform all of the activities needed to establish and implement a comprehensive supplier content management and access strategy.

PROACTIS will:
  • Help identify the best methods and tools for various categories and suppliers
  • Set up supporting technology tools, including dozens of existing website punch-out connections; enhance or add to those connections if necessary
  • Configure new content review and publishing workflows to support update controls
  • Guide development of supplier outreach and communications processes, as well as the launch of content search and select capabilities within your organisation
With guidance from PROACTIS, your team will:
  • Identify and prioritise target spend categories and suppliers; decide method(s) to be deployed per supplier
  • Perform supplier outreach and jointly develop content update procedures
  • Perform employee communication and training for content access, search and select capabilities within your P2P system
Optional Ongoing Services
 
If you like, PROACTIS can even provide ongoing support services – either for an initial period or long term. PROACTIS can work as an extension of your team to:
  • Develop additional supplier website punch-out connections
  • Manage the supplier catalogue update process
  • Provide P2P helpdesk services for your employees
This combination of structure, technology, and professional resources delivers everything you need to get started now, realise rapid results and, most importantly, establish a lasting foundation for effective, efficient supplier content management.
 
Find out more about PROACTIS Supplier Content Management
 
 
 
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