PROACTIS Blog

How Does a Mouse Eat an Elephant? (Spend Control Demystified - Part 5a)

Charlotte Sutton
Charlotte Sutton,
PROACTIS
It’s easy! A mouthful at a time.
It’s easy! A mouthful at a time.

Well-structured Spend Control applications should be able to be deployed in many different ways. For example, department by department or commodity by commodity. They should also be able to model the existing workflows in an organisation and be modified as required throughout the lifecycle of the solution.

Vendors who have deployed successful implementation processes for major corporations often believe that these will work for smaller businesses. And all it takes is this:

Buy in the best consultants to re-engineer your business culture.

Get more consultants to carry out a business and workflow review of the entire organisation.

Enlist yet more consultants to design and document a solution that will resolve all your business problems.

Release key management and staff across your organisation to spend weeks, if not months, discussing each of the above.

Then just do it.

This involves yet more consultants carrying out the project with all your staff that have an involvement. Simple! Or perhaps not?

Mistake #1: "Believing that small to medium-sized businesses can approach projects in the same way as global enterprises"

Small and medium-sized companies are more restricted than major corporations both in the financial budget that can be justified and the ability to release key personnel resources from their normal duties.

Unfortunately, the majority of Spend Control vendors will still approach the project using their tried and tested methodologies, which are well proven in the major corporate arena.

To succeed with smaller organisations, a different approach is needed in order to achieve a successful Spend Control strategy.

The option to take a ‘best-in-class’ solution is compelling, however care must be taken to limit this to complete Spend Control solutions and not buy granular solutions to meet the tactical requirements of your business on a department-by-department basis.

You might think “It’s better than nothing and we can sort out how to link it all together later…”

You will always end up with the same result – islands of information, representing your departmental structure. Read the next blog in the "Spend Control Demystified Series" on yet more mistakes to avoid.